Recruiting Assistant

Job Description

Based in Beverly Hills, UTA's largest office, United Talent Agency is seeking an Assistant to become a member of UTA's Corporate Recruiting team. The position will support the coordination of a broad spectrum of tasks relating to internal and external hiring initiatives. In addition to ensuring a seamless, candidate-friendly hiring process for the Corporate Recruiting team. Qualified candidates must have precise, detailed-oriented organizational skills, as well as excellent communication and writing abilities. Candidates must have the ability to manage multiple projects in a high-volume environment, and experience in an office environment handling heavy scheduling and phones.

JOB RESPONSIBILITIES:
• Assisting with high volume phones, calendaring, filing, as well as travel and expense management
• Scheduling, coordinating, and managing logistics for interviews and meetings, including, but not limited to; booking of conference room, communication, assembling data/materials and confirming attendees
• Liaising with internal staff at all levels including external clients and partners
• Partnering with HR department assistants to provide department and company-wide five-star customer service
• Supporting various members of the HR team on special projects as needed

CORPORATE RECRUITING:
• Sourcing corporate candidates through the pre-employee process and their various interview stages utilizing Workday
• Communicating professionally, tactfully and with the utmost diplomacy while treating all candidates with dignity and respect
• Assisting in the coordination of other recruiting activities
• Manage job requisitions in Workday; post, edit and update job descriptions
• Heavy interview scheduling and calendar coordination
• Identifying opportunities for improving the candidate experience and interview process efficiency
• Updating and managing the internal employee tracking system and other recruitment applications (ie. LinkedIn)
• Drafting and tracking offer letters to candidates
• Assist with tracking of all temporary employees to ensure proper on-boarding and off-boarding
• Process and track all invoices and liaise with Accounts Payable to ensure timely payment

EXPERIENCE REQUIRED:
• Bachelor's degree strongly preferred
• Minimum two years of experience as an administrative assistant, preferably within an HR department
• Prior exposure to recruiting, sourcing or working within a Talent Acquisition function
• Demonstrated passion for human resources and recruiting with a comprehensive understanding of purpose and goals
• Ability to handle sensitive information with a high level of confidentiality and discretion
• Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks
• Must have a strong working knowledge of Microsoft Office applications including Excel, Word, PowerPoint, and Outlook

PERSONAL ATTRIBUTES:
• Must have attention to detail while still thinking ''big picture''
• Self-starter with a proven ability to take initiative
• Must be hard working with a strong desire to learn
• Must be able to multitask and be able to manage conflicting priorities and have a proactive approach to problem-solving
• Must possess communication skills suited to a wide variety of audiences in both written and verbal capacities
• Ability to recognize and process confidential and sensitive information appropriately
• Must possess strong organizational skills
• Ability to meet deadlines and adjust to changing priorities
• Ability to solve problems, take ownership and accountability
• Excellent customer service and follow up skills

United Talent Agency is an equal opportunity employer and does not discriminate against otherwise qualified applicants
on the basis of race, color, gender, religion, sex (including gender identity and sexual orientation), national origin, disability, veteran status, age, marital status, pregnancy, or any other protected group status as defined by the laws.

This position is not eligible for immigration sponsorship.

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Jobcode: Reference SBJ-rvnmmg-3-144-19-6-42 in your application.