Executive Assistant, Wmx & Wrmgo

Job Description

A little bit about our teams:

Warner Music Experience (WMX) and Warner Recorded Music Global Operations (WRMGO) are the key service divisions at WMG intended to connect artists with fans and amplify brands and globally distribute, sell and optimize WMG digital and physical products and assets. Our performance is firmly entrenched in a team oriented, supportive, fun and collaborative approach and environment.

Your role:

While day to day administration and support tasks for the EVP, Warner Recorded Music Operations and SVP, Artist Relations & Brand Development are paramount to the position, this role will also be heavily involved in creating visuals for special projects, large meeting and event planning, travel and budget logistics for the executives and budget tracking for the divisions. You'll get to work in a global capacity with a variety of personalities and vendors across our business and become part of the backbone of WMX and WRMGO.

Here you'll get to:

Executive Support
• Manage extensive executive calendars, schedule meetings on a regional and global scale, arrange conference calls and travel (domestic & international), coordinate team meetings and functions, answer phones, manage executive expenses, etc.
• Will be an effective communicator with an advanced understanding of the executive functions and requirements.
• Will be the administrative go-to person for the Global Operations department; able to answer or direct questions to the right person.
• Manage highly sensitive, confidential information with the highest level of discretion.
• Will work on special projects and/or in dedicated workstreams on behalf of the SVP and EVP and for others within the teams as needed.
• Will be required to attend meetings with artists, managers and senior WMG leaders and executives to support the related projects from the SVP and/or EVP.
• You will aid in the preparation and dissemination of business reviews, spreadsheets, and ad hoc presentations.
• Assist with creating, formatting, and designing Google Slides, PowerPoint, Google Docs and Excel presentations and charts.
• Ensure and evaluate departmental budgets are reconciled and aligned with departmental goals.
• Communicate often with global WMG executives, their EA's, and every employee in the Artist Relations and Global Operations teams.
Office Administration
• Plan domestic & international conferences/special events on & offsites, both in-person and virtually.
• Create, maintain and distribute department organization charts, contact lists and Emergency contacts (constant evolution).
• Liaise with Technology and Office Services departments regarding software, equipment, and office needs.
• Support various ad hoc requests as needed.

About you:
• You are a pro-active 'self-starter' who takes initiative to get involved in all aspects of the department.
• You are highly detail-oriented, able to multi-task on a regular basis and work independently as well as a ''Team'' environment.
• You are driven and dedicated while constantly seeking learning opportunities.
• You have deadline awareness and the ability to prioritize workload.
• You have the ability to orchestrate and manage multiple overlapping meetings, projects, vendors.
• You have the ability to proactively identify challenges and offer creative and innovative solutions.
• You have the ability to communicate information clearly, concisely, and professionally, both written and verbally.
• You have strong budgeting and project management skills including top-to-bottom event planning.
• You have an ability to take direction and execute specific outlined initiatives.
• You have excellent interpersonal skills and are able to communicate with employees at all levels in the company, including senior management, clients, and vendors.
• You have the ability to work with others and maintain focus while working under pressure.
• You have outstanding organization and follow-up skills.

We'd love it if you also had:
• 5+ years of Executive level administrative experience.
• 5+ years of Corporate meeting planning experience.
• 5+ years of Project management experience is desirable.
• 5+ Experience with budget administration in corporate environments is a plus.
• College Degree preferred.
• Excellent computer skills including extensive use of both Microsoft and Google applications.

About us:

As the home to 10K Projects, Asylum, Atlantic Music Group, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world's premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalogue of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands.

Together, we are Warner Music Group: Independent Minds. Major Sound.

#LI-Hybrid and #LI-Onsite

This position will require being in the office 4 days a week. We believe that an in-office presence is critical for talent development, collaboration and building strong relationships.

Salary Range

$41.00 to $46.00 Hourly

Salary ranges are included for job postings where required by law. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.

Links to relevant documents:

2025 Benefits At A Glance final.pdf

EVerify Participation Poster.pdf

Right To Work .pdf

Jobcode: Reference SBJ-vewvnm-18-97-14-90-42 in your application.