Recruiting Assistant

Job Description

United Talent Agency is seeking a Recruiting Assistant to become a member of UTA's Corporate Recruiting team. The position will support the coordination of a broad spectrum of tasks relating to internal and external hiring initiatives. In addition to ensuring a seamless, candidate-friendly hiring process for the Corporate Recruiting team. Qualified candidates must have precise, detailed-oriented organizational skills, as well as excellent communication and writing abilities. Candidates must have the ability to manage multiple projects in a high-volume environment, and experience in an office environment handling heavy scheduling and phones.

What You Will Do
• Assisting with high volume phones, calendaring, filing, as well as travel and expense management
• Scheduling, coordinating, and managing logistics for interviews and meetings, including, but not limited to; booking of conference room, communication, assembling data/materials and confirming attendees
• Liaising with internal staff at all levels including external clients and partners
• Partnering with HR department assistants to provide department and company-wide five-star customer service
• Sourcing corporate candidates through the pre-employee process and their various interview stages utilizing Workday
• Communicating professionally, tactfully and with the utmost diplomacy while treating all candidates with dignity and respect
• Manage job requisitions in Workday; post, edit and update job descriptions
• Identifying opportunities for improving the candidate experience and interview process efficiency
• Updating and managing the internal employee tracking system and other recruitment applications (ie. LinkedIn)
• Assist with tracking of all temporary employees to ensure proper on-boarding and off-boarding
• Process and track all invoices and liaise with Accounts Payable to ensure timely payment
• Drafting and tracking offer letters to candidates
• Supporting various members of the HR team on special projects as needed

What You Will Need
• Bachelor's degree in Human Resources or related field strongly preferred
• Minimum 2+ years of experience as an administrative assistant, preferably within an HR department
• Prior exposure to recruiting, sourcing or working within a Talent Acquisition function
• Demonstrated passion for human resources and recruiting with a comprehensive understanding of purpose and goals
• Ability to handle sensitive information with a high level of confidentiality and discretion
• Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks
• Must have a strong working knowledge of Microsoft Office applications including Excel, Word, PowerPoint, and Outlook
• Must have attention to detail while still thinking ''big picture''
• Must possess communication skills suited to a wide variety of audiences in both written and verbal capacities
• Ability to recognize and process confidential and sensitive information appropriately
• Must possess strong organizational skills
• Ability to meet deadlines and adjust to changing priorities
• Ability to solve problems, take ownership and accountability
• Excellent customer service and follow up skills

What You Will Get
• The unique and exciting opportunity to work at one of the leading global entertainment companies
• Access to the tools, leadership, and resources you will need to create and drive a center of excellence
• The opportunity to do the best work of your career
• Work in an inclusive and diverse company culture
• Competitive benefits and programs to support your well-being

About UTA

UTA is one of the world's leading talent and entertainment companies. We help the world's most inspiring people make the world a more inspiring place. Many of our colleagues spend their careers here. It's one of the reasons UTA is considered among the entertainment industry's best places to work.

At UTA, the belief in the client relationship is paramount and marked by respect, a sense of stewardship, and a commitment to an artist's entire creative life. Our commitment to every employee is the same.

For more information: https://www.unitedtalent.com/about/

UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities.

Jobcode: Reference SBJ-rz5nm7-3-144-113-197-42 in your application.