Full Time Job

HR Assistant, Benefits

United Talent Agency

Los Angeles, CA 06-16-2022
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  • Paid
  • Full Time
  • Entry (0-2 years) Experience
Job Description
UTA is seeking an Assistant supporting UTA's Benefits. The position will support the Benefits team on the day-to-day administration of the health and welfare plans. Qualified candidates must have precise, detailed-oriented organizational skills, as well as excellent communication and writing abilities. Candidates must have the ability to manage multiple projects in a high-volume environment, and experience in an office environment handling heavy scheduling and phones.

What You Will Do:
• Assisting the Director of Benefits with phones, calendaring, as well as travel and expense management
• Scheduling, coordinating, and managing logistics for meetings and events, including, but not limited to; booking of conference room, communication, assembling data/materials and confirming attendees
• Partnering with HR assistants to provide department and company-wide five-star customer service
• Liaising with internal staff at all levels including external clients and partners
• Communicating professionally, tactfully and with the utmost diplomacy, treating all employees with dignity and respect and maintaining a high level of confidentiality at all times
• Supporting various members of the HR team on special projects as needed

Benefits:
• Responding to employee questions regarding health and wellness benefits in a timely manner
• Supporting annual open enrollment period including scheduling Open Enrollment sessions and 1:1 meetings, gathering enrollment materials, responding to employee questions
• Maintaining the tracker for new hires, and sending out invitations for the weekly Benefits Orientation
• Assisting employees with general 401(k) access questions
• Functioning as a liaison between vendors and employees and advising employees on eligibility, coverage, and other benefits matters
• Coordinating quarterly educational events and annual wellness events
• Supporting the Benefits team with Worker's Compensation incident reporting and Leave of Absence administration tracking
• Creating check request for employee reimbursement or vendor payment

What You Will Need
• Bachelor's degree strongly preferred
• 1+ years of experience as an administrative assistant, preferably within an HR department;
• Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks; and
• Strong working knowledge of Microsoft Office applications including Excel, Word, PowerPoint, and Outlook.

What You Will Get
• The unique and exciting opportunity to work at one of the leading global entertainment companies in Hollywood in a cross section between Finance, Legal and Business Affairs
• Access to the tools, leadership and resources you'll need to create and drive a center of excellence
• The opportunity to do the best work of your career
• Work out of an amazing office – that happens to house one of the top modern art collections in the world
• Competitive benefits and programs to support your well-being

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Jobcode: Reference SBJ-d2qmv6-44-192-94-86-42 in your application.

Company Profile
United Talent Agency

Leading global talent and entertainment company United Talent Agency represents many of the most acclaimed figures across film, television, news, music, sports, theater, fine art, literature, video games, podcasts and other social and digital content.