HR Assistant, Benefits

Job Description

UTA is seeking an Assistant supporting UTA's Benefits. The position will support the Benefits team on the day-to-day administration of the health and welfare plans. Qualified candidates must have precise, detailed-oriented organizational skills, as well as excellent communication and writing abilities. Candidates must have the ability to manage multiple projects in a high-volume environment, and experience in an office environment handling heavy scheduling and phones.

What You Will Do:
• Assisting the Director of Benefits with phones, calendaring, as well as travel and expense management
• Scheduling, coordinating, and managing logistics for meetings and events, including, but not limited to; booking of conference room, communication, assembling data/materials and confirming attendees
• Partnering with HR assistants to provide department and company-wide five-star customer service
• Liaising with internal staff at all levels including external clients and partners
• Communicating professionally, tactfully and with the utmost diplomacy, treating all employees with dignity and respect and maintaining a high level of confidentiality at all times
• Supporting various members of the HR team on special projects as needed

Benefits:
• Responding to employee questions regarding health and wellness benefits in a timely manner
• Supporting annual open enrollment period including scheduling Open Enrollment sessions and 1:1 meetings, gathering enrollment materials, responding to employee questions
• Maintaining the tracker for new hires, and sending out invitations for the weekly Benefits Orientation
• Assisting employees with general 401(k) access questions
• Functioning as a liaison between vendors and employees and advising employees on eligibility, coverage, and other benefits matters
• Coordinating quarterly educational events and annual wellness events
• Supporting the Benefits team with Worker's Compensation incident reporting and Leave of Absence administration tracking
• Creating check request for employee reimbursement or vendor payment

What You Will Need
• Bachelor's degree strongly preferred
• 1+ years of experience as an administrative assistant, preferably within an HR department;
• Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks; and
• Strong working knowledge of Microsoft Office applications including Excel, Word, PowerPoint, and Outlook.

What You Will Get
• The unique and exciting opportunity to work at one of the leading global entertainment companies in Hollywood in a cross section between Finance, Legal and Business Affairs
• Access to the tools, leadership and resources you'll need to create and drive a center of excellence
• The opportunity to do the best work of your career
• Work out of an amazing office – that happens to house one of the top modern art collections in the world
• Competitive benefits and programs to support your well-being

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Jobcode: Reference SBJ-d2qmv6-18-191-13-255-42 in your application.