Executive Assistant To People Executives

Job Description

United Talent Agency seeks an Executive Assistant to support our Chief People Officer and Chief Diversity Officer in our Los Angeles office. Candidates must have precise, detailed-oriented organizational skills, as well as excellent communication and writing abilities. Candidates must have the ability to manage multiple projects in a fast-paced environment, experience in handling heavy phone volume and scheduling, and an understanding of the entertainment industry is a plus.

This is a full-time onsite position with benefits and will pay $30-40 per hour.

What You Will Do
• Phone management – answer and transfer calls, schedule & coordinate conference calls (including multi-party, multi-time zone conf calls)
• Calendar management – daily calendar management; update, cancel and confirm meetings
• Scheduling and coordinate meetings, both in-office and offsite.
• Travel arrangements
• Update and manage employee activity in Workday for assigned business units
• Preparing and drafting contracts and correspondence
• Expense reports - Prepare monthly reports for review & submit to accounting for approval

What you Will Need
• Bachelor's degree strongly preferred
• 3+ years of prior Executive Assistant experience
• Ability to liaise with key senior-level executives
• Able to review and understand contracts
• Ability to liaise with internal staff at all levels and external clients & partners
• Capable of managing several projects simultaneously with minimal supervision
• Previous experience managing an executive desk preferred
• Highly professional with excellent judgment and discretion
• Excellent communication skills - both written and verbal
• Ability to work in a dynamic and in a fast-paced environment
• Can-do, positive attitude and willing to ''go the extra mile''
• Critical attention to detail and highly organized
• General business knowledge and interest in the Entertainment business is preferred

What You Will Get
• The unique and exciting opportunity to work at one of the leading global entertainment companies
• Access to the tools, leadership, and resources you will need to create and drive a center of excellence
• The opportunity to do the best work of your career
• Work in an inclusive and diverse company culture
• Competitive benefits and programs to support your well-being

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Jobcode: Reference SBJ-r1403v-3-238-180-174-42 in your application.