Full Time Job

Executive Assistant To Chief People Officer

United Talent Agency

Los Angeles, CA 03-22-2021
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  • Paid
  • Full Time
  • Mid (2-5 years) Experience
Job Description

United Talent Agency is seeking an Executive Assistant to support our Chief People Officer in our Los Angeles office. Candidates must have precise, detailed-oriented organizational skills, as well as excellent communication and writing abilities. Candidates must have the ability to manage multiple projects in a fast-paced environment, experience in handling heavy phone volume and scheduling, and an understanding of the entertainment industry is a plus.

What You Will Do
• Phone management – answer and transfer calls, schedule & coordinate conference calls (including multi-party, multi-time zone conf calls)
• Calendar management – daily calendar management; update, cancel and confirm meetings.
• Scheduling and coordinate meetings, both in-office and offsite.
• Travel Arrangements
• Update and manage employee activity in Workday for assigned business units
• Preparing and drafting contracts and correspondence
• Expense reports - Prepare monthly reports for review & submit to accounting for approval

What you Will Need
• Bachelor's degree strongly preferred
• 3 years+ of prior Executive Assistant experience
• Ability to liaise with key senior-level executives
• Able to review and understand contracts
• Ability to liaise with internal staff at all levels and external clients & partners
• Capable of managing several projects simultaneously with minimal supervision
• Previous experience managing an executive desk preferred
• Highly professional with excellent judgment and discretion
• Excellent communication skills - both written and verbal
• Ability to work in a dynamic and in a fast-paced environment
• Can-do, positive attitude and willing to ''go the extra mile''
• Critical attention to detail and highly organized
• General business knowledge and interest in Music and Entertainment business essential

What You Will Get
• The unique and exciting opportunity to work at one of the leading global entertainment companies
• Access to the tools, leadership, and resources you will need to create and drive a center of excellence
• The opportunity to do the best work of your career
• Work in an inclusive and diverse company culture
• Competitive benefits and programs to support your well-being

About UTA

UTA is one of the world's leading talent and entertainment companies. We help the world's most inspiring people make the world a more inspiring place. Many of our colleagues spend their careers here. It's one of the reasons UTA is considered among the entertainment industry's best places to work.

At UTA, the belief in the client relationship is paramount and marked by respect, a sense of stewardship, and a commitment to an artist's entire creative life. Our commitment to every employee is the same.

For more information: https://www.unitedtalent.com/about/

UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities.

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Company Profile
United Talent Agency

Leading global talent and entertainment company United Talent Agency represents many of the most acclaimed figures across film, television, news, music, sports, theater, fine art, literature, video games, podcasts and other social and digital content.