Administrative Coordinator

Job Description

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Job Description

The administrative coordinator is responsible of administrative or operational activities and supports the team in various activities.

What you'll do
• Manage the calendar and emails;
• Organize business trip (flights, hotel and transport, etc);
• Take care of purchases, invoices and expenses;
• Write emails in English and French;
• Produce Power Point presentations;
• Find solutions on diverses problematics
• Support and help maintain the various planning and monitoring tools, so that they are always up to date;
• Organize and follow up on meetings, including internal and external partners;
• Coordinate and produce the necessary support material to ensure a good flow of information with the team (newsletters, distribution lists, etc.);
• Preparation and ongoing maintenance of the team's backlog;
• Assist in the organization of materials and references to be distributed to various partners and departments, internal and external (e.g. documents with watermarks, pdf exports, etc.).

Qualifications

What you bring
• Being customer-oriented
• Mange different tasks at the same time
• Good interpersonal skills, including the ability to work in a team and communicate effectively with various personalities;
• A good knowledge of the full Microsoft Office suite, especially Excel;
• Demonstrate autonomy, curiosity, resourcefulness and diligence;
• Good organizational and follow-up skills, able to manage multiple requests and prioritize them on the fly;
• Ability to work in a mission critical environment where everything happens quickly;
• Solve simple and common problems and carry out the tasks entrusted to them.

Jobcode: Reference SBJ-r7yxqp-18-117-145-173-42 in your application.