Administrative Assistant, International Film Production

Job Description

Administrative Assistant III, International Film Production

The Administrative Assistant III will provide a full range of administrative support for the EVP, Creative Production/Head of International Productions. This will include handling phones, calendars, filing, drafting correspondence, meeting coordination, travel arrangements, and scheduling.

Responsibilities
• Word processing (composing and generating letters, memos and fax cover sheets)
• Handling phone calls
• Scheduling travel for the executive as well as for any of executive's projects (producers, writers, actors, directors)
• Distributing and following-up on documents
• Liaise with executives & assistants within Sony, as well as other production companies, studios, agencies, law firms, management companies
• Updating databases and lists
• Scheduling and preparing for meetings and handling calendar
• Extensive reading
• Track external projects/talent schedules, and availability of writers/directors/actors
• Processing expense reports
• Process reimbursement expenses for project participants (Producers, Writers, Directors, Actors)
• Responsible for processing/handling sensitive intellectual property
• Managing document flow, including creating and maintaining files (electronic and hard copy)
• Other general administrative duties (processing mail, copying, etc.)
• Miscellaneous duties as required

Qualifications
• Second language French, German, or Korean is preferable
• 1-3 years experience as an administrative assistant
• Strong computer skills (Microsoft Word, Mac, familiarity with Blackberry)
• Exceptional organizational and interpersonal skills
• Must be detail-oriented
• Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
• Must be able to meet deadlines
• Must be flexible – an ability to work well in an environment where needs and priorities are subject to constant change
• Dependability and attention to detail
• Must be a self-starter with a team-player attitude
• Excellent communication skills – written and oral (must have a professional and courteous demeanor)
• Must use discretion in this job daily

The anticipated base salary for this position is $54,200 to $71,100 . This role may also qualify for annual incentive and/or comprehensive benefits. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location of the position.

USA - Culver City - Studio Lot - CA01

Jobcode: Reference SBJ-d9vz9z-13-58-216-183-42 in your application.