Senior Administrative Assistant

Job Description

Overview

Who We Are

SAG-AFTRA is the iconic American labor union that represents approximately 160,000 media professionals. SAG-AFTRA employees support our members and thrive on securing the strongest protections by negotiating the best wages, working conditions, health and pension benefits. We preserve and expand members' work opportunities, vigorously enforce our contracts and protect our members against unauthorized use of their work. ​

Responsibilities

What You'll Do

The Senior Administrative Assistant supports the Los Angeles Local and provides a high level of dedicated support to the Local's Executive Director. This position is responsible for all administrative aspects of the department, including but not limited to maintaining department files, coordinating internal and external meetings, and assisting with special projects as needed. This position interacts with industry partners, elected leaders, senior and executive leadership, and may be included in confidential communication and/or privileged documents.

(This section provides a general summary of the most significant job duties performed. It does not explain in detail every single duty performed.)

ESSENTIAL DUTIES & RESPONSIBILITIES:
• Manage a broad range of administrative tasks for the LA Local Board and Committees. This includes, but is not limited to:
• • Coordinate meetings with industry partners, elected local leaders, committee chairs, co-chairs, vice-chairs, and staff.
• May be required to attend special events and meetings.
• Draft and distribute meeting notices, agendas, and other supporting materials.
• Maintain compliance with governance, legal, and communications policies.
• Responsible for follow-up on actions, as requested.
• • Manage a broad range of administrative tasks for the LA Local Department. This includes, but is not limited to:
• Maintain department files and procedural records.
• Order and maintain supplies for the department and coordinate repairs/replacement of equipment when requested.
• Receive, triage, and reroute phone calls and emails from multiple phone lines and inboxes.
• Track expenses.
• Maintain department calendars.
• • Support member events, activities, and initiatives.
• Coordinate meeting and event logistics including catering, room setup, security, and A/V.
• Support LA Local operations and other departments as needed.
• Perform other duties as assigned or as the situation dictates.

Qualifications

What You'll Need

We want to make sure you're successful. To be considered, you must have:

(The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of this job with or without reasonable accommodation, using some other combination of skills and abilities.)

REQUIRED KNOWLEDGE, SKILLS & ABILITIES:
• Excellent analytical and problem-solving skills and ability to follow through.
• Must be a motivated self-starter.
• Highly proficient in all aspects of the position.
• Consistent professional and articulate telephone manner.
• Strong communication skills in English, both oral and written.
• Proficiency in PC software applications such as Microsoft Suite, Google Workspace, and Oracle
• Must maintain regular and acceptable attendance at such a level as is determined at SAG-AFTRA's sole discretion.
• Must be available and willing to work extended hours per day or per week, including weekends as SAG-AFTRA determines is necessary to meet its business needs.
• Must be available and willing to travel to such locations and with such frequency as SAG-AFTRA determines is necessary or desirable to meet its business needs.
• Able to work independently and as part of a team.
• Able to use sound judgment, discretion, and maintain confidentiality.
• Excellent interpersonal, written, and verbal communication skills, with proven ability to effectively communicate in these forms including strong spelling and proofreading.
• Able to prioritize and coordinate multiple tasks under daily deadlines.
• Highly organized and detail-oriented for multi-detailed workload.
• Ability to adapt to a fast-paced work environment and work under pressure.
• Superlative interpersonal skills: high degree of patience and tact. Must be able to cultivate respectful, strategic, and collaborative relationships with people from diverse backgrounds internally and externally.
• Hold yourself and others accountable for a high level of performance and integrity.
• Capable of taking direction from more than one supervisor.
• Must be able to work in a challenging environment where constructive feedback from others is encouraged.
• Expert interpersonal skills: high degree of patience and tact, and must be able to cultivate relationships with people from diverse backgrounds, both internally and externally.
• Able to organize, prioritize and coordinate multiple assignments and projects; able to thrive in a highly dynamic work environment; able to develop creative solutions.

MINIMUM QUALIFICATIONS

Education and/or Experience:
• High school diploma, administrative assistant experience and/or equivalent combination of education and experience required; College degree or applicable college courses a plus.
• Previous support experience of 2+ years required.
• Previous customer service experience is preferred.

Certificates, licenses, and/or registrations:
• N/A

TESTING REQUIREMENTS:
• Basic skills: spelling, math, grammar and filing – passing score: 76%
• Microsoft Word and Excel tests (basic, intermediate and advanced) – passing score: 76% ∙ Typing test 35 WPM
• Writing test

What You'll Get

We are a great place to work because we offer:
• The hourly rate for this position is $25.30 per hour along with excellent employee benefits and perks such as a 35-hour work week.
• Colleagues that are passionate about what we do and how they contribute to our mission
• Balance between work and home life responsibilities
• Affordable and comprehensive medical and dental plans
• Generous pension plan
• Employee discounts and perks

Jobcode: Reference SBJ-ro8bk6-3-142-250-114-42 in your application.