Recruiting Coordinator

Job Description

WHO ARE YOU?
Do you enjoy music? Do you excel at coordinating and connecting people? Then you're in luck! We are looking for a highly motivated self-starter who embodies both a passion for music & culture and a love of connecting people through the recruitment space. Is this you? Read on…

THE ROLE
We're looking for a highly organized and people-focused Recruiting Coordinator to support our growing team. In this role, you'll play a critical part in ensuring a smooth, timely, and welcoming experience for candidates throughout the hiring process-while helping our recruiters and hiring teams operate efficiently behind the scenes.
You'll manage the logistics of interviews, own communication touchpoints, and contribute to candidate experience, recruiting operations, and process improvement efforts. This is a fully in office position and reports to the Director, Human Resources while supporting the recruiting team.
RESPONSIBILITIES
• Coordinate meeting times between Talent Acquisition team members and applicants selected for interviews
• Maintain elevated candidate experiences at scale across hiring
• Ensure every candidate has a white-glove, welcoming experience
• Support project initiatives to streamline recruiting scheduling processes to elevate the candidate experience
• Schedule phone, Zoom Video and in-person meetings using G-Suite Calendar across multiple time zones
• Serve as primary point of contact for candidates during the interview process
• Communicate via email, instant messenger, and occasional text with internal teams
• Send timely and professional communications and calendar invites
• Monitor ATS (Workday) pipelines to proactively flag scheduling needs and bottlenecks
• Build trusted relationships with recruiters, hiring managers, and cross-functional partners to ensure seamless hiring coordination
• Assist with report pulling, interview tracking, and data focused projects
• Attend and work company events as needed
• Support recruiting events, community engagement and employer branding projects
• Maintain accurate records in our ATS
• Support updating job descriptions and opening up evergreen job requisitions
• Help audit and improve scheduling templates, workflows and documentation
• Provide administrative support for hiring planning, req intake and team syncs
• Support project management for recruiting initiatives such as interview training, hiring process audits, and candidate experience improvements
• Support the onboarding of new team members and cross-functional partners on coordination workflows
• Manage competing priorities and shifting timelines with a high level of organization, accuracy, and experience
• Support accessible hiring practices with communications and candidate touchpoints
• Submit vendor requests and payments through various channels
• Coordinate timely collection of interviewer feedback and support follow-up with candidates
• Build and cleanup talent pools of top candidates from inbound and outbound for future opportunities, keeping those groups engaged with relevant content
• Coordinate internal employee referrals by tracking submissions, facilitating introductions, and ensuring timely follow-up throughout the hiring process
• Ensure adherence to candidate privacy and confidentiality regulations throughout the hiring process
• Support HR with new hire onboarding and various HR tasks as needed
• Help recruit, hire, onboard and training various team members
• Responsible for other projects as assigned on a regular or occasional basis
QUALIFICATIONS
• 2+ years of experience in a coordination, recruiting, people ops or administrative support role
• Strong experience with GSuite, Microsoft Office, Slack, Airtable and Workday (HRIS & ATS)
• Excellent organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to juggle multiple priorities and and shift gears quickly
• Empathy and professionalism when working with candidates and internal partners
• A passion for creating a positive and inclusive hiring experience
• Must be motivated with an ''Everything is possible'' attitude
• Team player, problem solver, and adaptable
WORK ENVIRONMENT
• Must be able to tolerate loud noise levels & busy environments
• May work in drastic temperature climates
• Must be willing to frequently work and travel to events during evening and weekend hours, as required, to meet deadlines and work events
Applicants for employment in the US must possess work authorization, which does not require sponsorship by Insomniac for a visa.
EQUAL EMPLOYMENT OPPORTUNITY
We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.
Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.
If this position is not based in California, the compensation range will vary.

Jobcode: Reference SBJ-86636m-216-73-216-71-42 in your application.