Human Resources Coordinator

Job Description

WHO ARE YOU?
Do you enjoy dance music? Do you thrive in fast-paced, detail-oriented environments where you can support people, processes, and culture? Then you're in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of building great employee experiences through coordination, communication and operational support. Is this you? Read on…

THE ROLE
Insomniac Events is looking for a motivated and organized HR Coordinator to support the day-to-day operations of our Human Resources team. This role is essential in delivering smooth onboarding and offboarding experiences, coordinating recruitment and internship programs, and contributing to employee engagement and culture initiatives. This role needs a self-motivated, detail-oriented individual who possesses a ''roll up the sleeves attitude'' and a ''hands-on'' style, as well as the aptitude to thrive in a fast-paced, results- oriented environment. The Human Resources Coordinator will directly report to the Manager, Human Resources. This is not a remote position and required to be in our Calabasas office full time.
RESPONSIBILITIES
Recruitment
• Assist with recruitment tasks including opening/closing job requisitions, scheduling interviews, candidate communications, and offer coordination
• Maintain elevated candidate experience by following company best practices and standards
• Participate in virtual job fairs and other recruitment events
• Support full time recruitment team as needed
Onboarding & Offboarding
• Facilitate new hire orientation sessions and building tours
• Ensure all steps of the established new hire onboarding process are completed timely and accurately
• Support regularly assigned audits of new hire data and access to ensure employees are properly set up in company systems and distribution lists
• Support offboarding processes by sending exit surveys and conducting exit interviews
Total Rewards
• Coordinate and support production of internal company events and activities
• Assist with benefits administration during onboarding and open enrollment
• Support social and company culture initiatives
Administrative Support
• Coordinate assets and materials for HR-related communications and resources
• Schedule and coordinate department meetings, take notes, interviews and trainings as necessary, help organize and distribute relevant materials
• Audit and organize all employee life-cycle HR files
• Support employee lifecycle functions such as, but not limited to; off-boarding process, compliance training tracking/auditing and Leave of Absence compliance, etc.
• Liaise between HR and IT for all employee changes
• Support the Facilities team with front desk coverage and projects as needed
• Support facilitation of company internship program
• Support training sessions with preparation of presentation materials, and logistics coordination
• In-office HR representative when other team members are OOO or working on-site
• Support implementation of short- and long-term programs and projects

Additional Responsibilities
• Support the recruiting, training and onboarding of employees both directly and partnering teams
• Other special projects and tasks as assigned as needed
• Some travel may be required (economy)
QUALIFICATIONS
• 2+ years of experience in HR or related support role
• Bachelor's degree in Human Resources, Business Administration, Communications, or related field preferred
• Experience supporting recruitment coordination, onboarding, offboarding, and employee engagement initiatives preferred
• Familiarity with HRIS systems and office productivity tools. Experience with Workday, Timeclock Plus, and ADP Vantage experience is a plus
• Proven ability to handle sensitive and confidential information with discretion and professionalism
• Strong organizational skills with the ability to multitask and prioritize effectively
• Excellent verbal and written communication skills
• Attention to detail in document preparation and follow-up tasks
• Customer service-oriented with a collaborative mindset
• Proficient in Microsoft Office, Google Workspace, and comfortable learning new software tools
• Must be motivated with an ''Everything is possible'' attitude
• Team player, problem solver, and adaptable
WORK ENVIRONMENT
• Must be able to tolerate loud noise levels & busy environments
• Must be able to lift 50lbs (chairs, tables, etc.)
• May work in drastic temperature climates
• Must be willing to travel to work during holidays, evenings, and weekend hours, as required, to meet deadlines
Applicants for employment in the US must possess work authorization, which does not require sponsorship by Insomniac for a visa.
EQUAL EMPLOYMENT OPPORTUNITY
We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.
Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.
If this position is not based in California, the compensation range will vary.

Jobcode: Reference SBJ-o11b14-216-73-216-161-42 in your application.