Global Operations - Assistant, Sourcing & Business Services

Job Description

Who We Are

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA's diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eighdt consecutive years, CAA represents more than 2,000 of the world's top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.

The Department

CAA's Global Business Services team is dedicated to driving value & efficiencies with the best partners and business practices. The GBS team is made up of three main support groups including: Strategic Sourcing, Global Travel Services, and Corporate Operations. Our Strategic Sourcing group partners with various internal groups on global initiatives over $100K in annual spend. Their mission is to maximize efficiencies & cost savings while ensuring business needs are met or exceeded. Global Travel Services is focused on elevating CAA's Travel program through strategic travel partnerships, elite travel booking and management technology, as well as driving internal adoption through quarterly trainings and T&E policy management. The Corporate Operations team is dedicated to implementing new corporate processes and policies aimed at driving automation and process improvements. This group oversees event ticketing, charitable tables, subscriptions, corporate stationary, employee perks, and CAA's Swag Shop.

The Role

We are seeking an Assistant to support the Head of the Global Business Services Department. The ideal candidate should be motivated, quick-thinking, attentive to detail, and resourceful. Additionally, they can handle a high volume of administrative tasks and clearly and professionally communicate with colleagues, stakeholders, and leadership. They are interested in corporate operations functions and are interested in assisting with special projects above and beyond administrative duties.

Responsibilities
• Manage administrative duties including a heavy phone volume, calendaring, and coordinating meetings, preparing expense reports, producing correspondence, file management, special projects, and personal assistance as needed.
• Maintain exceptional relationships across the Global Business Services, Global Operations and throughout the agency.
• Focused on customer service and communicating in a personable friendly demeanor.
• Manages monthly parking validation true-ups and reconciliations.
• Manages all travel, expenses, and expense submission for Global Business Services.

Qualifications
• 1+ years of administrative support experience at an entertainment/media company
• Thrives in a fast-paced, deadline- and detail-oriented environment, utilizing exceptional organizing and multi-tasking skills.
• Anticipates needs and quickly adapts to shifting priorities.
• Practices great discretion and maintains strict confidentiality.
• Collaborates well with colleagues at all levels.
• Possesses outstanding written, verbal, and interpersonal communication skills.
• Has strong understanding of and interest in the media/entertainment or sports industry.
• BA/BS degree preferred.

Location
• This role is hybrid, based in the Nashville, TN office.

Compensation: The base hourly rate for this position is in the range of $22.00-26.50. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.

Please provide complete and legible information. An incomplete application may affect your consideration for employment.

Creative Artists Agency, LLC (the ''Company'') is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee's or their dependent's reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

Jobcode: Reference SBJ-d5y090-3-22-171-136-42 in your application.