Coordinator, Facilities Team

Job Description

Job Title: Facilities Team Coordinator (TEMP)

A little bit about our team:

You will be a part of the East Coast-based Work Experience team designed to imagine, create, and maintain innovative workplace facilities to accommodate the needs of our ever-changing business.

Your role:

You will work closely with team leaders, managers, maintenance team, mailroom, security team, and building/office services contractors to support one of our New York locations with logistics, coordination, and delivery of excellent day-to-day building and work experience-related services.

Here you'll get to:
• Handle reception duties at the main entrance to include answering calls and managing visitors.
• Liaise with building management team for Facilities and Security issues.
• Address access control needs including ID badge issues for employees/contractors.
• Conduct hospitality tours for new employees at assigned location.
• Assist with Facilities inventories and supplies and place orders as needed.
• Ensure pantry, reception, conference room, restrooms, etc are stocked and ready for daily use.
• Assist with executive meetings, including, but not limited to, ordering food & beverages, supplies, room set up, etc.
• Support VIP rooms and other designated rooms by ensuring necessary amenities are provided.
• When tasked, ensure that Maintenance staff supports executive meetings on a timely basis.
• Support Facilities leadership with clerical functions as needed, assist with all data entry requests as assigned.
• Work with Facilities team to maintain and update weekly employee headcount list and review floor plan for accuracy.
• Support training coordination for fire drills.
• Recruit, maintain, and update Fire Safety Team members (fire wardens) as needed.
• Create templates and drafts for Office Services messages for office-wide distribution.
• Support beverage policy and procedures.
• Track and submit monthly expenditures. Conduct audits for accuracy.
• Maintain department files, vendor and building contact lists.
• Assist any employee walk-ins needing Facilities support or guidance.
• Monitor and answer Facilities hotline and email accounts.
• Monitor and address Facilities' and Security Service Now tickets.
• Reconcile and process Amex Meeting statement on a timely basis.
• Ensure a clean, safe and welcoming environment for employees and visitors.
• Inspect the office, common areas, surroundings for appearance and cleanliness.
• Based on inspections, make recommendations for changes as well as note deficiencies and ensure corrective action is taken
• Document, report, and follow through on inspection findings.
• Support Facilities with the implementation of COVID-19 return to office protocols.
• Support onsite events.
• Execute special projects as assigned by leaders.

About you:
• Familiarity with assisting in building procedures and building codes.
• Ability to multitask; prioritize; be able to work as a team player.
• Computer skills including Word, Excel, PowerPoint.
• Ability to work OT if required on short notice.
• You are independent, proactive, flexible, with the ability to collaborate across functions.
• You exhibit an enthusiastic, can-do attitude and approach.
• You are self-directed and have strong organizational and problem-solving skills, with the ability to execute in an efficient and timely manner.
• You have familiarity with building management procedures.
• Good written and verbal communication.
• Attentive to details
• Critical-thinking and problem-solving skills

We'd love it if you also had:
• Minimum two years of college education with 2-4 years of corporate office experience.
• Hospitality experience
• Experience in the entertainment industry

Salary Range
$20.00 to $25.00 Hourly

Salary Ranges are included for all NY, California job postings and 100% remote roles where talent can be located. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.

Jobcode: Reference SBJ-rjpbyw-3-134-104-173-42 in your application.