Full Time Job

General Assistant, Music Department

United Talent Agency

London, United Kingdom 06-17-2024
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  • Paid
  • Full Time
  • Entry (0-2 years) Experience
Job Description
UTA is seeking a General Assistant to support across the Music department in our London office.

Reporting into the Music Operations Manager, you'll be responsible for administrative tasks including ticket counts, guest list management, immigration requirements for touring artists, and working closely with the Finance department on tracking payments for shows. You'll provide desk cover when Agents' Assistants are on leave, and will receive all-round training in the administrative responsibilities of an Assistant.

What You'll Do:

Your responsibilities will include, but not be limited to:
• Scheduling meetings – organising meetings with promoters
• Managing roster grids – keeping London office roster information up to date
• Managing contact lists – keeping documents such as All Agents List up to date
• Finance – prepare weekly outstanding payment reports, and working with agents, assistants, and the finance team to track and chase deposits and final balance payments
• Updating show lists – compiling London show list on a weekly basis
• Enquiries – dealing with enquiries as they come in via email or phone • Ticket figures – checking ticket figures and sending to management
• Managing guest list – managing festival and headline show guest list requests • Support ideas – collating internal and external support suggestions, including for other agencies when requested
• Event assistance – helping organise UTA presence at events such as IFF and TGE
• Contracts – contracting shows quickly, accurately and efficiently
• Immigration – filing for immigration forms, including Certificates of Sponsorship for UK bands, and generally assisting management with immigration needs and managing documentation for touring parties
• Meeting minutes – taking notes on calls as and when requested
• Desk cover – providing desk cover when Agents' Assistants are on leave
• Support –providing daily ad hoc support to agents and assistants, when approved by Operations Manager

What You'll Need:
• General understanding of current music industry and the nature of a talent agency
• Excellent verbal and written communication skills
• Excellent organizational skills
• Ability to prioritize a busy workload
• Ability to develop business relationships
• Previous experience in a related field is desirable

What You'll Get
• A competitive salary
• A benefits package to support your wellbeing, including private medical insurance and gym membership
• The unique and exciting opportunity to work at one of the leading global entertainment companies
• The opportunity to work in an inclusive and diverse company culture

About UTA

UTA unites ideas, opportunities and talent. The company represents some of the world's most iconic, barrier-breaking artists, creators and changemakers - from actors, athletes and musicians to writers, gamers and digital influencers. One of the most influential companies in global entertainment, UTA's business spans talent representation, content production, as well as strategic advisory and marketing work with some of the world's biggest brands. Affiliated companies include Digital Brand Architects, KLUTCH Sports Group, Curtis Brown Group, and MediaLink. UTA is headquartered in Los Angeles with offices in Atlanta, Chicago, Nashville, New York and London.

For more information:

Many of our colleagues spend their careers here. It's one of the reasons UTA is considered to be among the entertainment industry's best places to work.

At UTA, the belief in the client relationship is paramount – marked by respect, a sense of stewardship, and a commitment to an artist's entire creative life. Our commitment to every employee is the same. UTA seeks the innovators, the entrepreneurs. The talented, the creative, the thoughtful. And, the passionate, who share our love for the work all of us are privileged to do.

We encourage applications from all people with relevant experience and skills and are determined to ensure that no person receives less favourable treatment because of age, sexual orientation, gender identity, marital status, nationality race, ethnicity, religion or belief, disability, or caring responsibilities. If you require us to make any adjustments throughout the interview process to meet your needs, please let us know

Jobcode: Reference SBJ-d8jzj9-34-204-198-73-42 in your application.

Company Profile
United Talent Agency

Leading global talent and entertainment company United Talent Agency represents many of the most acclaimed figures across film, television, news, music, sports, theater, fine art, literature, video games, podcasts and other social and digital content.