Full Time Job

Executive Assistant

United Talent Agency

London, United Kingdom 08-24-2023
  • Paid
  • Full Time
  • Entry (0-2 years) Experience
Job Description
UTA Is seeking an Executive Assistant to support a Senior Music Agent in our London office. The Executive Assistant will have previous experience assisting high-level booking agents, working with artists, record labels, talent managers, tour managers, publicists and concert promoters as part of day-to-day administrative work.

You will be responsible for liaising with business affairs, accounting, and other internal departments. You will support an agent in the Music department of UTA London and responsibilities includes show contracting, procuring ticket sales counts for contracted shows, liaising with client managers, regarding certain show offers and/or contract for shows, maintaining artists' show diaries, procuring final settlements for shows played.

What You'll Do:

Your responsibilities will include, but not be limited to:
• Keeping booking system updated at all times
• Scheduling meetings for the senior agent, keeping on top of booking schedules and diaries
• Proactively resolving enquiries, or escalating as appropriate
• Contracting shows accurately, quickly and efficiently
• Checking and comparing costings, collating for management
• Helping client management to understand gross walk out on a tour / explaining info / taxes and other deductions
• Marketing - handling artwork, collating and explaining marketing plans and summaries, managing assets and PR, and keeping up to date files
• Announcement schedules – collating announcement dates for headline shows and festivals, providing ticket links and age restrictions
• Checking ticket figures and sending to management
• Maintaining promoter and business contact details, sending out terms of business to new promoters and clients
• Keep client info up to date including release dates, label, management and account info
• Festival and headline show guest lists, helping management/contacts with requests
• Collecting support suggestions from agents and presenting to management
• Working with artist accounting teams on ensuring they are taxed appropriately
• Keeping account of all money in for shows and chasing deposits/payments when needed
• Requesting and managing invoices from management / accounts team
• Chasing and checking settlements and payments, approving statements for final settlement with the artist
• Assisting management with immigration needs, such as filing for immigration forms, assigning sponsorship certificates for artists travelling to the UK, and maintaining current passport copies and touring parties
• Keeping up to date riders and touring info, and liaising with Tour Mangers to help smooth advance
• Attending shows as required, developing business relationships.

What You'll Need:
• Previous experience assisting a Senior Agent within the Music department of a talent agency
• General understanding of the entertainment industry and the nature of a talent agency
• Excellent verbal and written communication skills
• Excellent organizational skills
• Discretion at all times, particularly when dealing with sensitive client matters
• Ability to prioritize a busy workload
• Ability to develop business relationships
• Previous experience in a related field is desirable

What You'll Get
• A competitive salary
• A benefits package to support your wellbeing, including private medical insurance and gym membership
• The unique and exciting opportunity to work at one of the leading global entertainment companies
• The opportunity to work in an inclusive and diverse company culture

Jobcode: Reference SBJ-gp7z7o-18-206-194-21-42 in your application.

Company Profile
United Talent Agency

Leading global talent and entertainment company United Talent Agency represents many of the most acclaimed figures across film, television, news, music, sports, theater, fine art, literature, video games, podcasts and other social and digital content.