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Full Time Job

Assistant, Business Affairs

United Talent Agency

New York, NY 03-11-2024
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  • Paid
  • Full Time
  • Entry (0-2 years) Experience
Job Description
UTA is seeking a Business Affairs Assistant in our New York office to provide comprehensive administrative support to two Business Affairs Executives in News and Broadcasting. The Business Affairs Assistant will handle a variety of administrative duties and will be integral to the contract administration process.

Qualified candidates must have precise, detailed-oriented organizational skills, as well as excellent communication and writing abilities. Candidates must have the ability to manage multiple projects in a fast-paced environment, experience in handling heavy paperwork, phone volume and scheduling and familiarity with contracts and general legal terms.

This is a full-time position with benefits and will pay $23.00 per hour.

What You Will Do
• Manage the contract administration process, including tracking of contracts and processing contracts
• Maintain status chart of active projects agreements in business affairs (agreement in for review, out for signature, fully-executed etc.)
• Research existing agreement database to find previous agreements relevant as precedent in order to aid Business Affairs executives in reviewing new deals
• Set up initial drafts of agreements by incorporating new deal information into existing templates
• Phone management – answer and transfer calls, schedule & coordinate conference calls (including multi-party, multi-time zone conf calls)
• Calendar management – daily calendar management; update, cancel and confirm meetings. Scheduling and coordinate meetings, both in-office and offsite.
• Expense reports - Prepare monthly reports for review & submit to accounting for approval in Concur

What You Will Need
• 1+ years administrative experience, preferably at a law firm, studio or network business/legal affairs department
• Bachelor's degree strongly preferred
• Ability to liaise with key senior-level executives
• Ability to liaise with internal staff at all levels and external clients & executives
• Capable of managing several projects simultaneously with minimal supervision
• Highly professional with excellent judgment
• Excellent communication skills and organizational skills
• Ability to work under pressure and in a fast-paced environment
• Can-do, positive attitude and willing to ''go the extra mile''
• Critical attention to detail and highly organized
• General business knowledge and interest in the Entertainment business
• Strong proficiency in Word, Excel, Adobe, Outlook, & Internet research

What You Will Get
• The unique and exciting opportunity to work at one of the leading global entertainment companies
• Access to the tools, leadership, and resources you will need to create and drive a center of excellence
• The opportunity to do the best work of your career
• Work in an inclusive and diverse company culture
• Competitive benefits and programs to support your well-being

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Jobcode: Reference SBJ-d9y7em-3-239-91-5-42 in your application.

Salary Details
Salary: $23.00 Per Hour ($ USD)
Company Profile
United Talent Agency

Leading global talent and entertainment company United Talent Agency represents many of the most acclaimed figures across film, television, news, music, sports, theater, fine art, literature, video games, podcasts and other social and digital content.