Senior HR Operations Specialist

Job Description

Ubisoft's 19,000 professionals, working across more than 30 locations around the world, are bound by a common mission to enrich players' lives with original and memorable gaming experiences. Their dedication and talent have brought to life many acclaimed franchises such as Assassin's Creed, Far Cry, Watch Dogs, Just Dance, Rainbow Six, and many more to come. Ubisoft is an equal opportunity company that believes diverse backgrounds and perspectives are key to creating worlds where both players and community can thrive and express themselves. With our Ubisoft Corporate Social Responsibility team, we work with and for our players, helping to create original and memorable gaming experiences that go beyond entertainment to enrich lives. Beside this, at Ubisoft, we are committed to making our own active contribution to a better environment through green initiatives and global carbon neutrality. If you are excited about solving game-changing challenges, cutting-edge technologies, pushing the boundaries of entertainment and Play Green, we invite you to join our journey and help us create the unknown.
Read more about our commitment to social impact here
Job Description
The Senior HR Operations Specialist plays a vital role in ensuring comprehensive support for all employees at Ubi Ukraine.
Qualifications

Responsibilities:
• Military records & booking from conscription:
• Oversee the end-to-end process in line with Ukrainian legislation, prepare all required documents for conscripts, and act as the primary point of contact on mobilization matters.
• Labor-law compliance (around 70-80 official employees):
• Keep all HR documentation and practices fully compliant with the Labor Code of Ukraine and related regulations.
• Prepare and maintain paper flow for hiring, terminations, transfers, leave, etc.
• Serve as the go-to expert on labor-law questions.
• HR process automation: continuously review and enhance onboarding and off-boarding workflows in partnership with local and global tech teams.
• Data, reporting & audits: provide HR analytics, reports, and audit support by leveraging HR information systems & databases as per requests.
• Coordination of the expat support provider: monitor immigration-document validity for expatriate staff of around 5-10 employees and coordinate timely renewals with the external provider.
• Policies & contracts: draft and update HR policies and procedures for all contract types (OE, GIG, B2B) in cooperation with G&A teams; be the main contact for HRBPs on these topics.
• Employee benefits administration: administrating medical and life-insurance programs in collaboration with the insurance broker.
• Time-sheet closure: finalize monthly timesheets in the company systems.
• Cross-functional collaboration: work closely with Finance, Legal, and other G&A functions on shared processes and initiatives.
• Process-improvement projects: contribute to continuous-improvement activities and broader HR operations projects.
Requirements
• 5+ years of experience in a similar position.
• Deep knowledge of the Labor Code of Ukraine and related legislation (incl. mobilization / military-booking rules).
• Good command of MS Excel & MS Office (mail merge, pivot tables, VLOOKUP, basic formulas) and the ability to learn to manage additional software applications.
• Good command of English (written and spoken)
• Proactive, process-minded with attention to detail.
• Comfortable working with ambiguity or shifting priorities.
• Able to meet deadlines. Experience in managing high workload and solving complicated issues.
• Experience of working in a fast-paced environment.

Jobcode: Reference SBJ-233ny6-216-73-216-12-42 in your application.