Administrative Assistant, Worldwide Acquisitions

Job Description

Administrative Assistant III, Worldwide Acquisitions

Sony Pictures Entertainment (SPE) is looking for an Administrative Assistant to join the motion picture group's Stage 6 Films label. Stage 6 Films is the independent production and acquisition unit at SPE's Worldwide Acquisitions division.

Stage 6 Films acquires and produces moderately budget motion pictures across a variety of genres. Its varied pictures range from specialty films to wide release studio films distributed through the studio labels, including Columbia Pictures, Screen Gems, TriStar Pictures, Sony Pictures Classics, and Sony Pictures Releasing International.

Stage 6 Films prides itself on elevated genre films, debut filmmakers as well as diverse stories and creators. It's films include DON'T BREATHE, SEARCHING, the upcoming DEVOTION and A MAN CALLED OTTO starring Tom Hanks, as well as the INSIDIOUS franchise. Stage 6 Films is also prolific in the specialty films business with its acquisitions of international rights to films like ZOLA, I CARRY YOU WITH ME, SOUND OF METAL, AMMONITE, DREAM HORSE, EIGHTH GRADE, IF BEALE STREET COULD TALK, LEAVE NO TRACE, WHIPLASH and the upcoming SISU.

We are looking for someone with previous desk experience who is incredibly detail oriented and can simultaneously maintain the schedules, travel preparations, and expense reports for 2 busy executives. They will also maintain databases and systems based on the constant tracking of films at every stage. This person will be asked to take notes in meetings and on phone calls. They will be included in weekly creative meetings and their feedback on materials will be welcomed and often called upon.

Job Description:
• Assist with script reading and analysis
• Assist with finished film analysis for potential acquisition.
• Assist with festival and market preparation, including travel and project tracking.
• Word processing (composing and generating letters, memos and fax cover sheets)
• Handling phone calls
• Distributing and following up on documents
• Updating databases and lists
• Scheduling and preparing for meetings and handling calendar
• Proofreading and editing
• Processing expense reports
• Managing document flow, including creating and maintaining files (electronic and hard copy)
• Other general administrative duties (processing mail, copying, etc.)
• Miscellaneous duties as required

Job Requirements:
• Experience as an administrative assistant in entertainment
• Strong computer skills (Microsoft Word and Lotus Notes)
• Exceptional organizational and interpersonal skills
• Must be detail-oriented
• Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
• Must be able to meet deadlines
• Must be flexible – an ability to work well in an environment where needs and priorities are subject to much revision
• Common sense, dependability, discretion and attention to detail are required
• Must be a self-starter with a team-player attitude
• Excellent communication skills – written and oral (must have a professional and courteous demeanor)

* Sony Pictures - CA - Culver City Area & Studios

Jobcode: Reference SBJ-r10w9y-18-219-189-247-42 in your application.