Administrative Assistant, TV Business Affairs

Job Description

Administrative Assistant III, TV Business Affairs

We are looking for an administrative assistant to support one of the two EVPs of Business Affairs for our US TV Studio, headquartered in Culver City, CA. This role may also provide occasional departmental administrative support, as needed. The assistant will be a key member of a fast-paced team that makes deals to develop, produce, and license content for the TV Studio.

Responsibilities
• Provide expert organizational and administrative support to EVP/co-head of the department to ensure smooth flow of operation
• Manage phone calls, take accurate messages and update phone sheet
• Take notes on calls, as needed
• Heavy schedule/calendar management
• Coordinate all internal and external meetings and calls, reserve conference rooms
• Collect and prepare information/documents for all meetings and conferences
• Generate and submit monthly expense reports
• Manage and track executive approval flow
• Maintain and update internal and external contact database
• Manage travel arrangements

Additional responsibilities include, but are not limited to the following:
• Assist in drafting letters, agreements, abstracts, and memorandum
• Coordinate with other departments within SPT to update active project assignments chart
• Onboard new BA employees and interns
• Serve as backup for Rightsline/Deal Tracker in assigning projects
• Printing, filing and organization of paperwork
• Keep track of necessary office supplies and order updates
• Assist visiting executives, as needed
• Coordinate and handle special projects

Qualifications
• Strong Computer skills: MS Outlook, PowerPoint, Word, Excel required; Filemaker, Adobe, Keynote preferred
• Strong internet research skills using various search engines, databases, and social media platforms
• Excellent written (spelling, punctuation, grammar) and oral (professional and friendly demeanor) communication skills
• Exceptional organizational and follow through skills
• Ability to multi-task and prioritize with attention to detail
• Must be able to meet deadlines
• Ability to independently solve problems
• A self-starter with a team player attitude
• Take responsibility for and ownership of tasks
• At ease in a fast-paced, high energy, ever-changing work environment with shifting priorities
• Must demonstrate professionalism, diplomacy, and discretion when dealing with co-workers, executives, etc.
• Minimum of 5 years administrative experience
• Entertainment experience required
• Education: B.A., B.S., or equivalent preferred

USA - Culver City - Studio Lot - CA01

Jobcode: Reference SBJ-gknnnk-18-191-228-88-42 in your application.