Executive Assistant

Job Description

As an Executive Assistant, you will provide administrative support to President, Corporate Strategy and Market Development, Asia and Middle East and a Senior Vice President of Corporate Strategy. The Executive Assistant will ensure the smooth and efficient operation of the office. This individual will handle a wide range of administrative and executive support related tasks including, arranging travel, coordinating meetings across international time zones, completing expense reports, answering phones and handling other projects as needed. The ideal candidate will be extremely proactive, resourceful, driven, accessible and mature and have the ability to work effectively in a confidential, high paced, fluid environment while maintaining a strong attention to detail.

What you'll do:
• Provide highly proactive administrative support to the President & SVP: schedule meetings, arrange travel, manage correspondence, order supplies, answer phones and other projects and duties as needed.
• Coordinate domestic and international travel arrangements, including processing visas as required.
• Prepare business expense reports in a timely, accurate and efficient manner.
• Process department invoices and manage various budgets; provide updates as needed.
• Assist in presentations, coordination, and preparation of local and global meetings and conferences.
• Conduct basic internal and external research as requested.
• Anticipate and assess the needs of executives to ensure their success.
• Use outstanding judgement and discretion to execute assignments.
• Build and maintain strong relationships across all levels of the company as well as external partners and management.
• Liaise with other assistants as necessary.

Who you are:
• Minimum 4+ years of administrative experience; prior experience supporting at the executive level preferred.
• A college degree is strongly preferred.
• Adept with both Mac and PC a plus.
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) a plus.
• Proactive with strong time management and organizational skills, and a high level of attention to detail.
• Ability to prioritize and juggle multiple projects and duties on a daily basis with a calm, positive and professional demeanor.
• Excellent written and oral communication skills.
• Flexibility with an ability to adapt well to constant change.
• Highly responsive and adept at following through on all duties and requests.
• Ability to work effectively with all types of personalities.
• Interest in the music business and entertainment industry.
• International experience (Asia Pac) preferred.

What we give you:
• You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey
• A modern office environment designed to foster productivity, creativity, and teamwork
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
• We invest in your professional growth & development

Time off for a winter recess

Jobcode: Reference SBJ-rbnkzo-3-145-16-90-42 in your application.