Full Time Job

Executive Assistant


New York, NY 04-03-2024
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  • Paid
  • Full Time
  • Senior (5-10 years) Experience
Job Description
Executive Assistant (Labor Policy & International Affairs)

Who We Are

SAG-AFTRA is the iconic American labor union that represents approximately 160,000 media professionals. SAG-AFTRA employees support our members and thrive on securing the strongest protections by negotiating the best wages, working conditions, health and pension benefits. We preserve and expand members' work opportunities, vigorously enforce our contracts and protect our members against unauthorized use of their work.


What You'll Do

The Executive Assistant provides a high level of dedicated support to the Chief Labor Policy Officer. Responsibilities include: coordinating department projects, coordinating travel arrangements, scheduling, preparing for meetings, events and other commitments the CLPO is required to attend and supports the CLPO in the implementation of all related initiatives. In addition, this position will represent the CLPO in a professional and efficient manner to other industry executives, interacting with SAG-AFTRA elected leadership and union membership.

(This section provides a general summary of the most significant job duties performed. It does not explain in detail every single duty performed.)
• Manages a broad range of administrative tasks and projects while prioritizing a complex calendar of executive and operational meetings, requiring significant coordination and follow up
• Prepare executive level presentations, memos, spreadsheets, and other correspondence
• May be required to attend special events and meetings
• Responsible for follow up on actions requested by elected leaders and/or senior staff
• Provide support to the CLPO for meetings and related events
• Coordinate with internal leadership to prepare elected for events as needed
• Assist with legislative and special events
• Draft activation plans and social media posts around international initiatives
• Ensure daily prioritization of communication, finding meeting space, and scheduling meetings over multiple time zones, while delivering on action items.
• Coordinate travel arrangements
• Order and maintain supplies for the department
• Work with SAG-AFTRA staff in other departments to leverage information, expertise and industry connections for the achievement of the union's goals
• Draft and distribute agendas and materials such as meeting notices and other supporting materials for Labor Policy, International Affairs, and Locals business
• Manage unique and ongoing projects, supporting SAG-AFTRA initiatives
• Assist in preparation of annual budgets and track budget vs. actuals
• Perform other duties as assigned


What You'll Need

We want to make sure you're successful. To be considered, you must have:

(The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of this job with or without reasonable accommodation, using some other combination of skills and abilities.)
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Exercise proper judgment when faced with basic to complex situations
• Ability to draft first response to high level correspondence
• Must be able to communicate effectively and professionally with high profile individuals, their representatives and public officials
• Must be able to be diplomatic and discreet in sensitive and confidential matters
• Proactive in identifying and anticipating the business needs
• Able to communicate effectively in English, both orally and in writing.
• Able to work under pressure
• Superlative interpersonal skills: high degree of patience and tact.
• Must be able to cultivate respectful, strategic and collaborative relationships with people from diverse backgrounds both internally and externally.
• Have an understanding and awareness of worker rights impacting SAG-AFTRA members
• Able to use sound judgment, a high level of discretion, and maintain confidentiality
• Able to organize, prioritize and coordinate multiple assignments and complex projects; able to thrive in a highly dynamic work environment; able to develop creative solutions.
• Must have professional presence and self-assurance to interact with industry leaders, key executives, high-profile members and entertainment industry partners.
• Must be flexible and cooperative in accepting various assignments.
• Able to organize, prioritize and coordinate multiple tasks under daily deadlines.
• Must be able to work in a challenging environment where constructive feedback from others is encouraged.
• Must maintain regular and acceptable attendance at such a level as is determined at SAG-AFTRA's sole discretion.
• Must be available and willing to work extended hours per day or per week, including weekends and holidays, as SAG-AFTRA determines is necessary to meet its business needs.
• Must be available and willing to travel to such locations and with such frequency as SAG AFTRA determines is necessary or desirable to meet its business needs.


Education and/or Experience:
• Bachelor's degree from an accredited college/university or comparable industry experience required.
• Expert in G Suite including Google Slides, Sheets etc, PC applications and Internet-based systems.
• Minimum 5 years of work experience in an assistant position required.
• Experience working with high profile individuals required.
• Ability to communicate in Spanish, a plus

What You'll Get

We are a great place to work because we offer:
• The salary range for this position is $55,000.00 - $62,000.00 annually along with excellent employee benefits.
• Colleagues that are passionate about what we do and how they contribute to our mission
• Balance between work and home life responsibilities
• Affordable and comprehensive medical and dental plans
• Generous pension plan
• Employee discounts and perks

Jobcode: Reference SBJ-d2m0e5-3-234-244-181-42 in your application.