Administrative Assistant, Promotion, Records

Job Description

As an Administrative Assistant, Radio Promotion, you will provide support to the radio promotion executives, to ensure the day-to-day operation of the department.

What you'll do:
• Overall administrative support for Top 40, Rhythm, Hot AC, and Rock formats Day-to-Day admin for LA promotion team
• Submit expense reports in a timely, efficient, and accurate manner for Top 40/Hot AC/Rhythm/Rock executives
• Coordinate travel for Top 40/Hot AC/Rhythm/Rock executives
• Book travel for contest winners and programmers for Hot AC format related events
• Create Format Update reports
• Providing weekly budget updates to Promotion Operations and designated format heads
• Responsible for compiling and sending weekly Pop Promotion add sheet company wide
• Main point of contact for invoicing for designated formats (providing PO's, processing invoices, setting up new vendors for payment)
• Coordinating Trade Advertising (including providing ad copy & delivery)
• Serve as back up to cover promotional events/activity with local radio
• Assist with execution of Meet and Greets for local shows when needed
• Provide digital delivery of current singles
• Provide and compile weekly airplay updates and Adds & Rotations report
• Maintain promotion lists for radio stations
• Secure and maintain files/invoices/quarterly letters in accordance with compliance guidelines
• Monitor social media channels and create trendsetting reports
• E-mail promotional materials to radio stations
• Order and maintain office supplies and product requests for staff

Who you are:
• Minimum of 1 year general administrative experience
• Prior music industry and radio promotion experience strongly preferred
• Strong knowledge of Microsoft Office, MediaBase, SoundScan, Shazam, Streaming Services and Photoshop
• Strong written and verbal communication skills
• Ability to multitask and perform in a fast-paced environment
• Possess a positive and professional demeanor
• Strong background in Top 40/Hot AC/Rhythm/Alternative/Dance genres
• High fluency in all social media channels & Digital Outlets
• Additional skills, abilities, and/or traits that are necessary to succeed in this position include: organization; discretion; confidentiality; integrity; initiative; meticulous attention to detail; multi-tasking ability; approachable; ability to handle and work with all types of dispositions; self-confidence; assertiveness; ability to excel in stressful and demanding situations; resourcefulness; ability to anticipate what's next; strong work ethic

What we give you:
• You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey
• A modern office environment designed to foster productivity, creativity, and teamwork
• Our Hybrid with Flexibility approach combines the flexibility of remote working with the benefits of in-person collaboration whenever we need to come together to do our best work. Managers will partner with their teams and employees to establish work arrangements that meet the business, team, and individual needs.
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
• We invest in your professional growth & development
• Time off for a winter recess

This position requires that the job candidate be fully vaccinated against COVID-19. Please note that an applicant will be considered fully vaccinated two weeks after their second dose in a 2-dose vaccine series (Pfizer or Moderna), or two weeks after a single-dose vaccine (Johnson & Johnson's Janssen vaccine). The Company will consider requests for reasonable accommodations for documented medical reasons and for sincerely held religious beliefs in accordance with applicable law. Please do not include proof of vaccine status or any indication of a possible request for an accommodation when submitting your application materials. If applicable, the Company will follow up with you directly to request proof of vaccination and to discuss any potential accommodations.

Jobcode: Reference SBJ-gp5130-18-116-40-47-42 in your application.