Administrative Assistant

Job Description

As an Administrative Assistant, you will provide administrative support to the office of the CEO & Chairman.

What you'll do:
• Providing day-to-day high-level administrative support Including but not limited to answering phones, coordinating/preparing for meetings, maintaining calendar, arranging conference calls, arranging complex travel arrangements, etc.
• Prepare and submit expense reports in a timely, accurate and efficient manner.
• Maintain an accurate and current list of internal and external contacts.
• Juggle constantly changing schedule and meetings in a professional and efficient manner.
• Anticipate what the executive needs throughout the day in terms of meeting prep, arising issues and new developments.
• Maintain staff vacation requests/hours calendar.
• Oversee clerical tasks, such as sorting and sending mail and packages
• Welcoming visitors to the office
• Keeping an inventory of the office supplies and materials as needed
• Coordinate ticket requests for Executive in all major markets.
• Miscellaneous projects and tasks as assigned in a timely and accurate fashion.

Who you are:
• At least 2-3 years of prior administrative/executive assistant experience for a senior-level executive. Experience in the music industry is preferred.
• Extremely organized and detail oriented.
• Ability to adapt and maintain composure while working in a fast-paced, ever-changing environment.
• Able to handle confidential information with highest level of professionalism and discretion.
• Expert level written and verbal communication skills.
• Exceptional interpersonal and phone skills and the ability to interact with internal and external partners at all levels.
• A PLUS Strong technology skills including ability to work within PC and Mac programs, iPad, iPhone, Amazon and Google products.

What we give you:
• You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey
• A modern office environment designed to foster productivity, creativity, and teamwork
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
• We invest in your professional growth & development
• Time off for a winter recess

This position requires that the job candidate be fully vaccinated against COVID-19. Please note that an applicant will be considered fully vaccinated two weeks after their second dose in a 2-dose vaccine series (Pfizer or Moderna), or two weeks after a single-dose vaccine (Johnson & Johnson's Janssen vaccine). The Company will consider requests for reasonable accommodations for documented medical reasons and for sincerely held religious beliefs in accordance with applicable law. Please do not include proof of vaccine status or any indication of a possible request for an accommodation when submitting your application materials. If applicable, the Company will follow up with you directly to request proof of vaccination and to discuss any potential accommodations.

Jobcode: Reference SBJ-d276em-3-145-191-214-42 in your application.