Administrative Specialist - League Studio, Operations Services Team

Job Description

Administrative Specialist - League Studio, Operations Services Team (12month Contract)
The League Studio Operations Services team serves to centralize core aspects of Business Operations, Development Operations, and Office Administration Services to enable our Business Units to do what they do best – delight our global playerbase.
As an Administrative Specialist, you will work closely with the Studio Team Operations Manager and your assigned Business Unit Operations team(s) to meet the administrative and operational needs for Business Units (BUs) within League Studio. You will support multiple BU senior leaders in handling the daily oversight of complex workflows, managing calendars and scheduling, travel coordination and expense management. You will take on meeting and event planning and logistics, office space management, maintain communication channels, and other operational and strategic projects as assigned. You'll regularly partner with Facilities, IT, Workplace Experience, Catering, etc. to ensure that equipment, supply, space, needs are met for teams. Success is measured by the effectiveness and satisfaction of our leadership team and customers. This role is located in the Riot LAX office and reports to the League Studio Office Manager.
This is a 12-month contract position.

Responsibilities:
Administrative & Worksite Management Duties
• Calendar and travel management for multiple BU senior leaders; including complex scheduling, meeting and travel arrangements and logistics, expense management, assisting with guests/visitors.
• Assist with senior leadership team meetings scheduling, preparation, logistics.
• Develop an understanding of League Studio / Riot's priorities and commitments to ensure Operations and Leadership productivity daily
• Assist with planning and execution of onsites/offsites, meetings, retreats, etc.
• Manage physical space-related needs for dev team; serve as the POC for Facilities and dev team for worksite projects and requests.
• Coordinate IT-related projects and needs, serving as the POC between the dev team and IT team to ensure Rioters are equipped with the necessary tech and tools.
• Identify and implement improvements to administrative and operational processes that enable efficiency.
• Manage assignments with minimal supervision, quickly incorporating feedback to refine deliverables and ensuring tasks are completed accurately and on time.
• Handle confidential information that requires care in deciding what is appropriate to share with whom for business purposes.
Project/Team Operations Duties
• Facilitate the onboarding experience and onboarding of new hires, ensuring they are equipped with the necessary resources and tools to s/ucceed
• Manage the planning and logistics of BU teamwide events, town halls, celebrations, swag, and special projects that foster positive team morale and team building, that will include multi-located team members.
• Maintain team-wide mailing distros, listings, communication channels, and other org tools.
• Support internal and external events including vendor management, and support Rioters facilitating the events.
• Support Studio Ops team with studio-wide meetings, events, projects, etc.
Required Qualifications:
• Minimum of 3 years of experience supporting an office or team in an Administrative/Executive Assistant or similar support/coordinator capacity
• Previous experience planning mid-to-large scale events
• Ability to provide administrative support to multiple senior leaders
• Ability to coordinate team activities, projects and communications
• Ability to coordinate meeting agendas, note-taking, note distribution and follow up tasks
• Scheduling and emailing experience with distribution lists across multiple teams
• Highly collaborative and detail-oriented, with the ability to multitask
Desired Qualifications:
• B.A. or B.S. degree
• Previous Office Management experience
• Google Workplace expert
• Willingness to work on multiple responsibilities and evolving needs
• Video Game industry knowledge/interest
For this role, you'll find success through craft expertise, a collaborative spirit, and decision-making that prioritizes your fellow Rioters, who are the customers of your work. Being a dedicated fan of games is not necessary for this position!

(Los Angeles Only) Hourly range between $45.95/hr - $63.66/hr USD [Contract Role]

Jobcode: Reference SBJ-j6zzp1-216-73-217-37-42 in your application.