Full Time Job

Operations Coordinator


Universal City, CA 06-21-2021
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  • Paid
  • Full Time
  • Mid (2-5 years) Experience
Job Description
Job Purpose
The Operations Coordinator is responsible for managing day-to-day administrative and scheduling functions for multiple executives, working closely with the finance department on vendor and invoice tracking, and managing core office services, functions and space planning. This position will support the Senior Director of Resource Operations in the NBC Entertainment Creative Marketing organization.

Essential Responsibilities
• Coordinate meetings and manage calendars for production and operations executives
• Complete administrative duties that include, but are not limited to, reconciling corporate credit cards, executive travel and expense reports, arrange departmental meetings, executive conference calls, preparing internal and external distributions and correspondence
• Process new vendor set up requests (Domestic and International)
• Process invoices for department including tracking and troubleshooting any payment issues
• Answer vendor inquiries and interact with vendors regarding issues relating to invoices
• Assist in budget pacing and reporting
• Coordinate IT & Facilities services
• Assist with on-boarding of department new hires (parking, badge, locations, IT & phone setup)
• Maintain inventory of office and on site supplies
• Work closely with Operations Manager in coordinating special events and employee engagement
• Must exercise a high level of discretion in handling confidential and sensitive information
• Submit project status reports to project stakeholders and senior management on a regular basis and as requested
• Other duties and responsibilities as assigned
• Proactively work with management to achieve department goals

Basic Qualifications
• 4-year degree (BA/BA) from an accredited college or university
• 1+ years of Finance, Accounting, Accounts Payable or related experience
• Intermediate proficiency with MS office (Word, Excel and Outlook)

Eligibility Requirements
• Willing to work overtime when required
• Willing to work in Universal City, CA
• Have unrestricted work authorization to work in the United States
• 18 years or older

Desired Characteristics
• Must be passionate about television, office culture, event planning and the desire for a career in the industry
• Previous work experience at a studio, network or large office, especially in production
• Strong oral and written communication skills
• Experience with SAP Accounting a plus
• Excellent time management and organizational skills, ability to handle multiple projects simultaneously in a fast-paced environment
• Excellent attention to detail and willingness to take initiative, self-starter
• Positive and professional attitude, team player

Jobcode: Reference SBJ-rj88bb-18-232-179-37-42 in your application.