Contracts Representative

Job Description

NBCUniversal is one of the world's leading media and entertainment companies.
Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Job Description
This position is responsible for supporting Universal Destinations & Experiences (UDX)'s Legal Department by assisting the Sr. Director, Contracts Administration, Universal Studios Hollywood (USH), with contracts drafts, reviews, and all areas of the contracting process for UDX business operations including Universal Horror Unleashed (UHU). This position processes contracts and related documents to ensure accuracy for operational/project teams in accordance with UDX contracts policies and procedures and all applicable USH/UDX systems.
In addition, this position shares responsibility for administrative affairs for the Contracts Administration team including:
• Assembling, organizing, and maintaining physical and electronic contract files;
• Maintaining contracts files and records via document management systems both on-site and off-site;
• Assisting Associate Manager, Contracts Compliance, with contract tracking and data entry into a Legal contract tracking system;
• Routing contracts for signature and distributing and archiving executed contracts; and
• General administrative duties as assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Assists with pre-qualification of potential vendors, verification of entity names, and securing of confidentiality agreements.
• Assists, under supervision of the Sr. Director, Contracts Administration, in preparing appropriate contract forms and reviewing and revising scopes of work and assists Contracts Administrators, under supervision of Sr. Director, Contracts Administration, with negotiation of Terms & Conditions in a form consistent with UDX policies and procedures. Coordinates with vendor for execution of final contracts. Prepares Letters of Authorization or Notices to Proceed (if required).
• Prepares and issues contract change orders. Amendments, etc.
• Prepares and issues option notices, letters of termination, etc.
• Routes contracts for signature and distributes fully executed contracts.
• Perform basic administrative tasks for the Document Management System including but not limited to creating electronic workspaces.
• Organizes and maintains Legal department electronic and physical files, including file retrieval and archiving.
• Sorts, scans and uploads contracts and records to the electronic document management system. Determines in tandem with responsible Legal representative if backup hard copy file documentation is warranted.
• Inputs data and assembles documents utilizing appropriate applications/systems. Prepares and/or distributes documents. Ensures confidentiality and integrity of data and information
• Assists in maintaining database and tables (i.e., document log, Master Agreement list, etc.) supporting the system on an ongoing basis, including input and update of contract tracking information. Assists in developing and providing reports within the Legal department.
• Provides additional administrative support to Contract Administrators and performs special tasks/projects and/or other duties as assigned.
Qualifications
• Proven ability to read and interpret documents such as contracts.
• Working knowledge of electronic databases (including but not limited to SmartSheet, OneDrive, WorkShare, etc.).
• Must be detailed oriented with ability to focus on details.
• Experience working in a customer-oriented position and collaborating with multiple departments or individuals to resolve their contracting needs.
• Proven experience working with Microsoft Office suite and with a multi-faceted and complex organization.
• Ability to respond to common inquiries from Legal team and other internal company clients as well as external vendors.
• Bachelor's degree or equivalent work experience required.
• Paralegal certification preferred.
• Two years' experience with Microsoft Word, Excel, PowerPoint, etc..
• Legal department contracts administration and/or administrative duties preferred; or equivalent combination of education and experience.
This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $28.00 - $31.00 per hour

Jobcode: Reference SBJ-mkko1x-216-73-216-71-42 in your application.