Executive Assistant, Today Show

Job Description

Responsibilities

Job Description

As an Executive Assistant, you will provide administrative support to the Executive Producer, TODAY 7/8/9AM Hours at NBC News. This person will serve as the office liaison, communicating with internal NBCU divisions and with external businesses.

Responsibilities:
• General administrative duties including meeting planning, travel planning expense reports, scheduling, phone/mail, supplies, filing and other business matters
• Schedule and arrange meetings and conference calls with internal and external parties at a fast and constantly changing pace
• Handle heavy telephone contact with all levels of internal and external executive management and employees
• Screen telephone calls, visitors and letters; answer routine questions and furnish information
• Utilize judgment in handling inquiries from vendors, candidates, employees, and resolve concerns/issues as necessary
• Handle confidential information with absolute discretion
• Plan staff and other team events including staff meetings, senior team meetings and off-sites when necessary; this includes managing all aspects including vendor selection, catering, audiovisual, and other logistics
• Handle catering for post tapes and special events
• Assist researchers when needed

Qualifications
• At least one year of news production and/or administrative experience
• Bachelor's degree
• Excellent communication and interpersonal skills, with the ability to deal with all levels of management
• Ability to handle confidential and sensitive information with discretion
• Flexible, organized, self-starter, and extremely detail-oriented – able to seek out answers and resources on own
• Exceptional time management skills with the ability to prioritize and juggle numerous projects and deadlines in an extremely fast-paced and high-volume environment
• Must be willing to work flexible hours, under tight deadline pressure, including breaking news; the ability to work overtime, as needed
• Strong computer skills with proficiency in MS Office Suite and social media
• Must be willing to work in New York City

Desired Characteristics
• Experience working in a fast-paced environment
• Comfortable handling confidential and sensitive materials
• Proactive thinker with understanding of how to apply data
• Self-motivated with the ability to work both independently and on a team
• Awareness of NBC News programs, on-air correspondents, policies, guidelines and practices
• Knowledge of iNews, AVID Interplay and editing software
• Passion for lifestyle and pop culture stories

Additional Job Requirements:
• Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $22.84 - $28.85/hr

Jobcode: Reference SBJ-r05pq8-18-226-28-28-42 in your application.