Full Time Job

Production Coordinator


Sydney, Australia 04-23-2024
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  • Paid
  • Full Time
Job Description
About ILM

Founded by George Lucas, ILM is the leading effects facility in the world, with studios located in San Francisco, Vancouver, London, Sydney and now, Mumbai. ILM has created visual effects for over 325 feature films and has played a key role in seven of the top 10 worldwide box-office hits of all time and has contributed to 25 of the top 50. ILM has set the standard for visual effects, creating some of the most stunning images in the history of film. At the forefront of the digital revolution, the company continues to break new ground in visual effects, VR, AR, and Immersive Cinema. You can see some of our current projects here.

Your role?

As a Production Coordinator your main role will be focused on scheduling, communication and coordination for a department of artists on a show. You will report to the Producer and Production Manager, while also working with other Coordinators on the show to keep it operating in an organised and efficient manner. Coordinators are also responsible for working with and delegating to the show Production Assistants. Each Coordinator usually works closely with their specific group of artists' Supervisor or Lead in crewing, scheduling, and managing that group's body of work. Coordinators are significant points of information on the show and need to be able to balance multiple needs, projects, and tasks at one time.

What will you be doing?
Work closely with your discipline supervisors and/or leads in crewing, casting and scheduling your discipline's body of work, keeping in mind the overall show schedule, client reviews, bids, and other discipline needs
Establish a process for communicating discipline targets, assignments, and priorities to your artist crew, as well as the overall show crew
Schedule, track, and manage assigned work within the ILM Internal Tracking Tool
Ensure work is on schedule for each department and is meeting internal and client deadlines. Check in with artists on a regular basis regarding workload, targets and needs
Set up turnovers with your department crew, communicating turnover information to all artists assigned to assets or shots
Track client needs, reviews and deliveries to make sure your department hits their targets
Serve as key communication liaison between all parties relevant to your work while providing updates, priorities, reschedules, and status of all shots at any given moment
Anticipate and communicate issues to leadership teams to reach solutions in a timely manner
Supervise, delegate to, and train assigned Production Assistant
Act as primary point person for organising dailies/shot reviews throughout the day on behalf of your department Supe or Lead. Take notes regarding feedback and decisions made and enter any required information into the Internal Tracking System
Prioritisation and escalation of technical support issues
Perform special projects as needed

To be a contributing member of this team, you will have a mix of these skills:
Enthusiasm, excellent communication skills and attention to detail while working under pressure
You are great at juggling multiple responsibilities and you're able to handle a variety of tasks in an efficient manner while meeting deadlines
Problem solving ability and a proactive approach to all situations
You care about being part of a collaborative and respectful team dynamic and lead by example in all of your relationships with clients, supervisors and colleagues
Proficiency in Macs/PCs including Microsoft Word and Excel. Knowledge of UNIX and familiarity with Google Suite is helpful
You have a Bachelor's Degree in Film, Art or Communications or you have gained that experience by working in our industry


At Lucasfilm/ILM we believe that diversity, inclusion and belonging are integral to our company. We are at our best when our people at all levels reflect the vast life experiences of our audiences, and we thrive when ideas and decisions from all are valued and represented. If you are passionate about the role, but don't fit every criteria of the posting, we encourage you to still apply. We want to hear your story.

This position is with ILM (Australia) Pty. Ltd., which is part of a business we call Industrial Light & Magic.

Jobcode: Reference SBJ-d8en89-44-222-104-206-42 in your application.

Company Profile

Lucasfilm is among the world’s leading entertainment service companies, a pioneer in visual effects and sound across multiple mediums, and is home to the legendary Star Wars and Indiana Jones franchises.