Office Administrator

Job Description

This is a 12-month contract
Founded in 2002, Infinity Ward is the original studio behind the Call of Duty® franchise. The titles developed by Infinity Ward have won more than 200 ''Game of the Year'' awards and 100 ''Editor's Choice'' awards, among many other industry accolades. Some of our previous titles include: Call of Duty®: Ghosts, Call of Duty®: Infinite Warfare and most recently, Call of Duty®: Modern Warfare II.
A critically acclaimed studio, Infinity Ward is proud to have one of the most passionate and dedicated development teams in the industry. We love to have as much fun as the games we create, and it shows in our relaxed, yet diligent, workplace environment. We believe that making the best games relies on having the best people, so we like to look after ours. We enjoy having fun with top-notch events that everyone gets involved with.
Infinity Ward is wholly owned by Activision. To learn more about our studio, please visit us at https://www.infinityward.com/, on Facebook at https://www.facebook.com/InfinityWard/, and @InfinityWard on Twitter.
Your Mission
As an Office Administrator, you will welcome guests, vendors and greet people who visit the business. You will also coordinate front-desk activities, including maintaining the visitor log, badging and NDA support, and shipping, receiving, and distribution of mail and parcels. Our Office Administrator's duties also include offering administrative support across the organization, such as maintaining office supplies, common area cleanliness, as well as assisting with the coordination of facility maintenance and repairs, vendor relations, invoicing, travel, expense reporting, and organizing company-sponsored events.
Priorities can often change in a fast-paced environment like ours, so this role includes, but is not limited to the following responsibilities:
• Receives vendors, visitors, and job applicants by greeting, welcoming, directing, and notifying appropriate company personnel of their arrival.
• Maintains security by following procedures, employing a guest logbook system, issuing visitor badges, maintaining and issuing employee badges, and loaner or replacement badges.
• Ensure the reception area, conference rooms, and office common areas are clean, stocked, and ready for use.
• Leads shipping, receiving, and distribution of parcels and mail.
• Assists in office equipment procurement and receiving.
• Assists with vendor setup, management, and processing invoices for payment.
• Ensuring food orders, delivery, reception, and distribution of meals for more than 250 employees.
• Assists with safety-related activities such as responding to unsafe conditions, reporting issues appropriately, stocking first aid, and monitoring the general condition of doors, alarms, etc.
• Assists with ordering, stocking, and disposal of office supplies.
• Assists with coordinating daily maintenance, repairs, and cleaning of the office facilities.
• Other projects as advised.
Player Profile
Minimum Requirements:
• High School Diploma or Higher
• Understanding of Microsoft Office programs.
• Ability to handle confidential information.
• Excellent communication and customer service skills.
• Strong prioritization, organization, and record-keeping skills.
• Ability to work without supervision.
• Excellent time management skills.
• Ability to Multitask.
Subject to eligibility requirements, the Company offers comprehensive benefits including:
• Medical, dental, vision, health savings account or health reimbursement account, healthcare spending accounts, dependent care spending accounts, life and AD&D insurance, disability insurance;
• 401(k) with Company match, tuition reimbursement, charitable donation matching;
• Paid holidays and vacation, paid sick time, floating holidays, compassion and bereavement leaves, parental leave;
• Mental health & wellbeing programs, fitness programs, free and discounted games, and a variety of other voluntary benefit programs like supplemental life & disability, legal service, ID protection, rental insurance, and others;
• If the Company requires that you move geographic locations for the job, then you may also be eligible for relocation assistance.
Eligibility to participate in these benefits may vary for part time and temporary full-time employees and interns with the Company. You can learn more by visiting https://www.benefitsforeveryworld.com/.
In the US, the standard base pay range for this role is $21.63 - $40.02 Hourly. These values reflect the expected base pay range of new hires across all US locations. Ultimately, your specific range and offer will be based on several factors, including relevant experience, performance, and work location. Your Talent Professional can share this role's range details for your local geography during the hiring process. In addition to a competitive base pay, employees in this role may be eligible for incentive compensation. Incentive compensation is not guaranteed. While we strive to provide competitive offers to successful candidates, new hire compensation is negotiable.

Jobcode: Reference SBJ-eooy78-216-73-217-10-42 in your application.