Studios Assistant

Job Description

Who We Are:

Frieze is the world's leading platform for modern and contemporary art, dedicated to artists, galleries, collectors and art lovers alike. Frieze comprises three magazines – frieze, Frieze Masters Magazine and Frieze Week – and five international art fairs – Frieze London, Frieze Masters, Frieze New York, Frieze Los Angeles and Frieze Seoul. In October 2021, Frieze also launched No.9 Cork Street, a permanent space for visiting international galleries in the heart of Mayfair, London. Frieze is part of the IMG network.

Endeavor is a global sports and entertainment company, home to many of the world's most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.

About Frieze

At Frieze we believe art is vital to communities and cultures. Bringing together galleries, artists, institutions, and art lovers all over the world to make art flourish.

Frieze is a media and events company that comprises three publications, frieze magazine, Frieze Masters Magazine and Frieze Week; and five international art fairs, Frieze London, Frieze LA, Frieze New York, Frieze Seoul (launching September 2022) and Frieze Masters; regular talks and summits, led by frieze editors; and frieze.com – the definitive resource for contemporary art and culture.

In addition, we've just launched No.9 Cork Street, a hub for visiting international galleries in the heart of Mayfair, London. Frieze is part of the IMG network.

IMG is a global leader in sports, fashion, events, and media and is a subsidiary of Endeavor, a global entertainment, sports and content company.

Key Responsibilities and Accountabilities
• Support the Studios team with ad-hoc research and administrative duties
• Check progress of projects, keeping track of timelines and deadlines and ensuring everyone's calendar is up to date
• Maintain internal databases to ensure that projects and client information is up to date and easily accessible for the team
• Assist the Producers with paperwork and logistics for film shoots
• Liaise with the Partnerships and Sales teams for video assets and materials
• Assist in the coordination of photoshoots for Frieze Week magazine
• Process and file invoices, set up new vendors in the system, assist with credit card reconciliation
• Organise travel and accommodation for Studios and talents as required
• Regularly update budgets, keeping track of receipts and expenses
• Arrange meetings internally and externally
• Assist with event production during the fairs

Please note: International travel to Frieze fairs may be required and working hours during the fair can fall outside the usual office hours of 10am–6pm.

Knowledge and Experience:
• Proven experience in project delivery, both at physical events and digitally
• Administrative support experience required
• Proven ability to multitask many different responsibilities and collaborate with a wide range of teams, while maintaining a keen eye for details

Desirable:
• An interest in Art and Culture

Skills and Abilities:
• Excellent attention to detail
• Very organised
• Proficiency in Microsoft Office, in particular Excel and PowerPoint
• Ability to work independently and show initiative
• Ability to efficiently prioritise tasks in a high-pressure environment

Desirable:
• Familiarity with Mac OS
• Familiarity with marketing platforms, eg Mailchimp.
Our Diversity & Inclusion Statement

Frieze unites people in our love of the arts. We understand this can only be accomplished when we harness the entirety of our company and lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we are committed to practicing anti-discrimination including race, gender identity, sexual orientation, and disability, together with artists, writers, and cultural practitioners from all backgrounds. There is still much work to be done to address systemic inequality and discrimination within the arts and culture industry, and we are dedicated to making progress to both within our own organization and the art world at large.

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world's diverse voices.  

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Jobcode: Reference SBJ-rj0w2w-18-189-180-244-42 in your application.