Senior Coordinator, Design, Production & Hospitality

Job Description

Who We Are:
On Location is a premium experience provider, offering world class hospitality, ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, and fashion. From unrivaled access for corporate clients to guests looking for fully immersive experiences at marquee events, On Location is the premier and official service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals. The company also owns and operates a number of unique and exclusive experiences, transforming the most dynamic live events into a lifetime of memories. On Location is a subsidiary of Endeavor, a global sports and entertainment company.

Endeavor is a global sports and entertainment company, home to many of the world's most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.

The Role and What You'll Do:

The Senior Design Coordinator position will be responsible for developing/management of schedules for all designer deliverables. This position works with both the Project Management teams and the Designers to streamline communication, build out deadlines, and ensure that all deliverables are met. This person will also aid in tracking print files through the approvals processes and through the production process to final installation.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES
• Develop, collaborate & manage workflow/schedules for of all production, creative and freelance staff to ensure accuracy through completion and delivery
• Aide in management of team workflow, logistics, updating project tracking system, and the storage of archived jobs
• Track all artwork through the approvals, production, and installation processes
• Aides in the organization of the electronic files structure for client, creative and production needs
• Updates and provides regular project status with as needed
• Take notes from design meetings and distribute those notes to all participants
• Printing large format diagrams and design packets
• Creating independent contractor invoices, processing invoices, and tracking of all IC workflows
• Time Sheet Auditing
• Copy editing
• Become proficient in all necessary procedures/ processes as they relate to Creative Services including: Design To-Do, Expense Reports, P&L, Client & Vendor List, Quoting, Timeline/Scheduling
• Reinforces specific guidelines and procedures with team members regarding department workflow
OTHER DUTIES & RESPONSIBILITIES
• Follow administrative procedures for timesheets, time off requests, and other HR needs
• Keep up to date with any deliverables the Project Management team needs for billing purposes
• Manage AmEx billing statements for executive team

You Have These:
• Bachelor's Degree in design management or equivalent experience in creative project management required
• 3+ years' experience in Design Management, Event Management or related field
• Proficient in MS office, PowerPoint, Excel, Keynote
• Proficient in project/data management software (Asana and FileMaker Pro a plus)
• Excellent communication/time management skills, adherence to brand guidelines, attention to detail and accuracy
• Good timekeeping and work ethic that is characterized by commitment, motivation, and energy

We'd Love If You Also Have These:
• Bachelor's degree in relevant field.
• Experience working on large scale events for event/experience marketing. Working knowledge of Asana.
• Ability to understand CAD drawings, layout and floorplans
• Graphic Design experience a plus.
• Must be able to work independently.
• Basic proficiency with Adobe Creative Suite a plus.
• Possess and expand knowledge of all disciplines related to Creative Services Dept.

Travel:

Must be adaptable with work and travel schedule and be available to travel for work which may include extended work hours during nights, weekends, and holidays. This position may require up to 20% travel.

How we work:

Endeavor is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week/in a remote capacity. We see immeasurable value internally and throughout the core of the businesses we support.

Don't meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world's diverse voices.  

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world's diverse voices.  

Per local requirements and in the interest of transparency, the range shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. Endeavor strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Range Minimum:
$50,250.00 hourly

Hiring Range Maximum:
$67,000.00 hourly

Jobcode: Reference SBJ-rb050o-3-17-181-21-42 in your application.