Executive Assistant

Job Description

Key Responsibilities and Accountabilities
• Effectively manage Senior Executive's calendars, including setting, re-scheduling, and confirming multiple meetings and conference calls in the fashion & beauty talent management space
• Arrange travel plans as needed, including purchasing tickets, creating itineraries, and arranging transportation to and from airport to locations
• Coordinate with the global team and other executives for meetings agendas and deliverables
• Manage heavy phone detail and expense reports, authorizations, and approvals, etc. all in line with company policies and procedures
• Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases
• Screen requests to determine priority level, including visitors, phone calls, and incoming correspondence
• Ensuring smooth flow of the workday with proactive schedule prep and contingency planning
• Liaise internally and externally as necessary with all levels of personnel, clients, and business associates
• Update and maintain internal online filing systems
• Participate in special project assignments on an as-required basis

Knowledge and Experience
• College degree preferred, but not required.
• Highly proficient in Microsoft Office Suite, with emphasis on Excel

Skills and Abilities
• Professional, detail-oriented, motivated, and proactive
• Demonstrated ability to operate in a fast-paced environment, responding to issues promptly and staying one step ahead
• Strong orientation toward customer service and teamwork
• Experienced in calendaring a busy schedule and able to problem solve creatively while scheduling
• High level of integrity and ability to deal with highly confidential information in a professional manner and maintain the utmost discretion and confidentiality
• Exhibit strong organizational skills and ability to balance and handle multiple tasks deadlines with accuracy
• Ability to communicate effectively with all levels of employees, management, and customers
• Strong interpersonal and teamwork skills, including adaptability, personal effectiveness, and the ability to establish quick rapport
• Strong writing, proofreading, and editing skills
• Work well under pressure and in a fast-paced environment and make decisions with informed discretion
• Must have professional phone etiquette
• Strong interest in fashion and beauty industry

Endeavor is an equal opportunity employer committed to a diverse and inclusive work environment

Endeavor is an equal opportunity employer committed to a diverse and inclusive work environment.

Jobcode: Reference SBJ-r10mny-3-145-60-29-42 in your application.