Executive Assistant

Job Description

Film 45 is an Oscar nominated and EMMY award-winning production company creating non-scripted documentaries, live events, and branded content for film, television, and digital platforms. We're looking for a strong, hybrid position to become an integral part of our Executive Assistant team in our, Midtown NY Office. This is an ideal position for someone with experience supporting high level Executive in a Production facility who is looking to be part of a well built and ever growing team. We currently have 30+ active projects (docu-series / unscripted / commercials) with Amazon, HBO, Showtime, Netflix, Hulu and are searching for a confident self-starter with interest in the industry.

Description:

The Executive Assistant position supports the President of Film 45 whose time is balanced between a robust active production slate, as well as producing responsibilities. This dynamic and challenging role will exhibit skills such as assertive self-starter with exceptional attention to detail, excellent organization and project management skills, and effective written and verbal communication skills. This role will coordinate multiple schedules; simultaneously juggle the administrative duties of a busy desk; exercise problem solving skills; and evaluate the never-ending flow of material that comes through the production house.

Major Duties and Responsibilities:
• Support the President by maintaining an organized and structured approach to the workload assigned, as well as the various responsibilities in order to prioritize conflicting needs, proactively and timely handle all matters, and apply appropriate follow-through to ensure successful completion of tasks and projects.
• Manage the President's calendar of appointments, meetings, teleconferences and events, and handle logistics of meetings as needed.
• Manage and process all company expenses and invoice via Tallie on behalf of the President and submit to Accounting for timely monthly processing.
• Schedule and coordinate the President's travel arrangements, including all logistics (lodging, itineraries, agendas, locations, transportation), compile travel-related documents, and maintain accurate travel reports and logs in compliance with various regulatory requirements.
• Read and review submitted and found materials, providing coverage and feedback to the President for potential projects and partnerships.
• Demonstrate a high level of professionalism and confidentiality to handle extremely sensitive and/or proprietary information.
• Attend designated meetings and take notes to be shared with both the President and attendees.
• Work closely with the Executive and Development team, as well as all Company Department heads on various tasks, projects, and meetings.
• Liaise internally and externally as necessary with all levels of personnel, clients and business associates with heavy emphasis on networks and agencies.
• Assist, as needed, with Company Event planning, set up, and tear down.
• Complete any other various assigned tasks and projects as dictated by both President and other Company Executives.

Education and Work Experience:
• At least one year's experience in the entertainment industry is required.
• Must be proficient in Microsoft Office (Excel, PowerPoint, Word);
• Knowledge of the entertainment industry is not required but a plus;
• Must be comfortable with the Macintosh Operating Systems.

Core Competencies:
• Must have professional phone etiquette, experience rolling calls
• Handles confidential matters with discretion and professionalism;
• Ability to multi-task and handle several ongoing projects simultaneously;
• Ability to maintain a high level of organization;
• Great follow-through and the ability to anticipate upcoming work needs;
• Ability to communicate with staff at all levels;
• Exhibit excellent grammar and writing skills;
• Must be extremely self-motivated and comfortable working independently and in a group
• This position requires heavy correspondence with executives and network personnel.

Requirements:
• This position is hourly with overtime as deemed necessary;
• Must be able to lift 15 lbs;
• This position operates in a professional office environment;
• This position routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines;
• This position will not require travel;
• This position does not require the use of a company or personal vehicle for work related tasks;
• This is a full-time position.
• The company office hours are 9:00A – 6:00P. This position will, to best of ability, align with these hours, pending requests from Executive or position/project requirements. This position is eligible for daily Overtime.
• This position requires heavy computer use so the candidate must be able to sit for the duration of their shift.

Endeavor is an equal opportunity employer committed to a diverse and inclusive work environment.

Jobcode: Reference SBJ-gp5m8e-3-144-189-177-42 in your application.