Admin Receptionist

Job Description

Company: Company 3
Position: Admin Receptionist
Location: Hollywood, CA – Onsite
*Pay Range: $18.00 USD hourly

The Receptionist is responsible for greeting guests upon entry and checking them in to their respective areas. They are the first face people see upon entering the buildings. The receptionist answer and direct employees in a polite and friendly manner and maintain standard office equipment on a regular basis.

MAIN DUTIES:
The Receptionist will greet clients and employees upon entry and assist them throughout their sessions. They will be responsible for answering incoming calls; directing calls to the appropriate staff; answering general inquiries (telephone, e-mail, walk-in). They will be working closely with our Scheduling department to maintain current production schedules and compose daily supervised and unsupervised session reports for the studio. The Receptionist will assign and deactivate studio access badges, order, update, and assist with security audits for all offices, conference rooms, and bays, and create facility tickets and enter studio ticketing system. Additional duties include:
• Distribute paychecks, log, and mail unclaimed checks.
• Conduct onsite parking audits.
• Conduct nightly security briefing with onsite personal and review operation reports.
• Communicate call times with Client Services department.
• Liaison between employees and management as needed.
• Create email distribution lists for show creations or departments.
• Onboard new hires: Parking, badge ordering, input contact and picture in LDAP, confirming department and company aliases.
• Draft studio wide memos.
• Assist HR & Resource Management during employee offboard process by collecting company equipment and access badges.

WHAT YOU BRING:
The ideal candidate will be self-motivated with strong interpersonal communication skills and superior client service skills. They will have excellent organizational skills with proven attention to detail, as well as excellent written and verbal communication skills. They will be comfortable working in a fast-paced environment, and have the ability to multi-task, prioritize, and work under high pressure with short deadlines. Additional desired skills include:
• Resourcefulness and exceptional time management skills.
• Strong knowledge of the Microsoft Office software, including Word, Excel, PowerPoint, and Outlook. Excellent typing skills.
• Must be able to work out of our Santa Monica studio on an as needed basis.
• Must be able to work occasional overtime, weekends, and variable shifts as needed.
• Demonstrated experience using a multi-line phone system.
• Demonstrated experience editing and composing business communications (i.e., letters, notices, e-mails).

Jobcode: Reference SBJ-d9yp1m-3-133-13-204-42 in your application.