Sports Licensing Departmental Assistant

Job Description

The Role

CAA Sports Licensing is seeking a smart, motivated, quick-thinking, detail oriented, and resourceful departmental assistant who is able to wear many hats. The departmental assistant performs a wide range of tasks - from administrative, to analytical, to strategic support. The individual should be flexible, highly organized, and have the ability to manage multiple priorities. He/she needs to be able to quickly assimilate their own style to support a fast-moving environment in an entrepreneurial atmosphere.

Responsibilities
• Provide direct administrative support to two department heads including: coordination of meetings and schedules, preparation of expense reports, and booking travel
• Provide support to the licensing logistics function of the department, which includes but is not limited to: processing artwork for review, reviewing quarterly sales reports from licensees, following up with licensees to ensure all necessary documents have been submitted, and entering various contract specifics and data into the system
• Management and maintenance of spreadsheets to track account notes and renewals
• Provide general support to colleagues
• Manage heavy volume of incoming and outgoing calls and emails
• Other various projects and tasks as needed
• Uphold a strict level of confidentiality at all times

Qualifications
• Proficient in Microsoft Office Suite, Keynote, Evernote, and Cloud-based storage services
• Highly organized, adaptable, and detail oriented
• Very strong written communication skills
• Ability to meet deadlines while juggling multiple tasks simultaneously
• Service oriented with a strong desire to pitch in to help team members
• Knows the meaning of resourcefulness and ''do what it takes'' attitude; Goes above and beyond the task that is assigned
• Possesses a healthy combination of ambition and humility
• BA/BS from an accredited University or College preferred
• Excellent judgment with respect to representing CAA Sports to buyers, business world, etc.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

Jobcode: Reference SBJ-gmx7vx-13-59-82-167-42 in your application.