Speakers Assistant

Job Description

Overview

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA's diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world's top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.

The Department
Our Speakers Agents and Executives connect Actors, Directors, Coaches, Athletes, Politicians, Influencers, CEOs and Thought Leaders with strategic storytelling opportunities. CAA clients deliver compelling and often personally relevant messages at business conferences, political and social justice forums, commencement ceremonies and myriad other dynamic events. These speaking engagements are designed to enlighten and inspire, with topics including business, contemporary culture, media, wellness and inspiration, tech, and the arts and entertainment. CAA Speakers is an expanding department with long-term opportunities for those who are interested in working with various types of clients across the Agency.

The Role

CAA is seeking an Assistant to support an agent in the Speakers department. The ideal candidate should have a true passion and interest in serving talent clients throughout the entertainment industry, with a curiosity for a range of fields and topics in the public sphere.

The ideal candidate should be attentive to detail, proactive and solution-oriented.

Responsibilities
• Administrative duties including handling heavy email, phones, calendar management, scheduling travel, booking reports, preparing expense reports, and general office management tasks
• Review, write up and send out offers to clients, ensuring all pertinent information is included
• Serve as first point of contact with clients, agents, and buyers
• Track and meticulously maintain grids of deals, execute excellent follow through
• Assist with special projects, research, and compile information as needed

Qualifications
• 10+ months of administrative assistant experience
• Have a keen interest in working with talent across many industries as it relates to speaking engagements
• Superlative written and verbal communication is a must to be successful in this role
• Strong interpersonal skills, while understanding the importance of maintaining confidentiality
• Positive, forward-thinking, can-do attitude
• Team oriented and able to communicate and collaborate with employees at all levels
• Ability to work well under pressure with limited oversight; meet tight deadlines; manage multiple projects and expectations
• Proficiency with Microsoft Office Suite, especially Microsoft PowerPoint, Outlook, Excel and Teams
• Attention to detail, meticulous organization and problem solving skills are a must
• Involvement with a campus activities board or programming board a plus
• Experience with in-person and virtual event planning and logistics is helpful, but not required
• BA/BS Degree preferred

Jobcode: Reference SBJ-dy4kok-3-133-144-197-42 in your application.