Full Time Job

HR & Office Manager - Sports Gmbh


Munich, Germany 05-13-2020
  • Paid
  • Full Time
Job Description


Creative Artists Agency (CAA) is the world's leading entertainment and sports agency, with offices in Los Angeles, New York, Nashville, London, Munich and Beijing. Founded in 1975, CAA represents many of the most successful professionals working in film, television, music, theatre, video games, sport, and digital content, and provides a range of strategic marketing and consulting services to corporate clients.
Our Munich office is looking for a proactive and professional HR & Office Manager, to be responsible for all HR related matters for CAA's Munich office. They will also be responsible for managing the smooth running of the Munich office on a day to day basis, working closely with the HR team in London.

Duties to include, but not limited to:

HR & Recruitment -
• Recruitment of all new staff for the Munich Office, managing the process from start to finish
• To build and manage a pipeline of candidates
• Prepare job descriptions and ensure staff approvals forms are completed for each role
• Add all new Jobs onto Workday, as soon as they are approved
• Post job adverts on our company website (via Workday), LinkedIn and other paid career sites
• Make sure all candidates, direct and agency, are added to Workday and moved through the relevant recruitment steps e.g. screen, recruiter interview, hiring manager interview etc
• Take part in preliminary interviews for all job roles
• Make all verbal job offers
• Look after all new hire / onboarding related processes including drafting contracts and carrying out new starter inductions
• Manage all probation meetings and tracking
• Manage all family friendly leave for staff – Maternity, paternity, compassionate.
• Support management with disciplinary processes. Minute meetings
• Payroll, benefits and time admin recording e.g. holidays, sickness etc
• Manage all Workday software related tasks including job changes, vacation, personal information, weekend work and so on, taking into consideration current legal TOIL requirements
• Manage all processes related to leavers
• Support on programs for employee development
• Prepare/attend half-year and year-end meetings, tracking the outcomes
• Attend HR network events in Munich
• Close exchange with both MD's regarding their team and structure needs
• Be a point of contact for the HR Manager in London, on all thing's employment law
Office Management -
• Help the Munich staff with ad-hoc general office support
• Plan & organise CAA office activities & social events for the Munich office

• Must have previous HR experience, ideally to HR Advisor level
• Should ideally hold BA/BSc agree or equivalent
• Strong understanding of German employment law
• Strong background in Recruitment
• Experience using Workday is preferred
• Able to adapt easily to changing business needs, conditions and work responsibilities
• Ability to make timely decisions without sacrificing quality
• Able to build strong working relationships at all levels
• Excellent verbal and written communication skills
• Excellent organisation skills

Company Profile

Creative Artists Agency (CAA), is the world’s leading full service entertainment, media, and sports agency. We represent many of the most successful professionals working in television, film, music, theatre, video games, sports, and digital content.