Senior Workplace Experience Coordinator - Demonware

Job Description

Your Mission
Demonware is looking for a talented new Workplace Experience Senior Coordinator to join our office in Dublin!
We're seeking a proactive and organized individual with strong listening skills and the ability to thrive in a dynamic environment, where this role will report to our Workplace Experience Manager based in Vancouver, Canada, and also partner with our Shanghai office.
This is a fun but demanding and diverse role that includes a mix of administrative tasks, project coordination, and creative work.
This is a fully on-site role based in our Dublin office, requiring in-office presence five days a week.
What you bring to the table
Priorities can often change in a fast-paced environment like ours, so this role includes, but is not limited to, the following responsibilities:
Office Operations & Maintenance
• Coordinate office maintenance requests, collaborating closely with vendors to ensure timely repairs and upkeep.
• Provide regular status updates on projects and initiatives
• Manage mail, shipping, and office procurement processes to ensure smooth operations and timely vendor payments.
• Organize office layout and maintain inventory to optimize space and resources.
Vendor Management & Facility Support
• Build and maintain strong relationships with external vendors.
• Liaise with facility management vendors (e.g., cleaning, catering, security) to ensure smooth office operations.
• Partner with IT to maintain and support office equipment.
Event Planning & Coordination
• Ensure effective management of Dublin meeting room calendars.
• Organize offsite events, including travel, catering, AV, and venue logistics.
• Serve as the main point of contact for internal events, ensuring clear communication with staff throughout planning and execution.
• Oversee event logistics and budgets, ensuring timely invoicing and alignment with financial guideline.
Team & Employee Support
• Build strong relationships with Dublin leadership to foster collaboration and innovation.
• Partner with HR and Health & Safety teams to update and maintain office policies as needed, ensuring a safe and compliant work environment.
• Assist in onboarding new hires, including IT setup and office tours, making their first day experience smooth and welcoming.
• Address employee queries relating to workplace experience, office policies and travel.
• Provide support to remote employees within Europe.
• Work within the annual budget, ensuring accurate and timely reporting of expenses.
• Assist the Workplace Experience Manager with various projects to enhance the hybrid environment.
• Support the studio with ad-hoc tasks to maintain an efficient and organized workspace.
Minimum Requirements
• 5+ years of experience in Office Management, Administrative Assistance, or Project Management.
• Friendly, approachable demeanor with a customer-service attitude, ready to support employees and visitors alike.
• Proficiency in MS Office (Excel, Outlook) and experience with purchasing and expense management systems like Oracle iProcurement.
• Strong prioritization and workload management skills, with confident decision-making and initiative-taking abilities.
• Experience conducting surveys and driving process improvement.
• Comfortable working with a remote manager in a different time zone and building relationships with local leadership.
• Ability to travel to Canada/USA, potentially for onboarding support.
• Skilled in capturing meeting minutes and action items.
Your Platform
Demonware is a member of the Activision family of studios. We work alongside engineers and creatives at our AAA partner studios and deliver the online and data services required by our massive franchises. We have launched well over 100 games, and our services connect multiple millions of players each day into epic entertainment experiences.
While Call of Duty continues to push us to build bigger and better systems year on year, we also have a strong history of supporting great franchises such as Tony Hawk, Crash Bandicoot, Destiny, Diablo, Guitar Hero, and Skylanders.
Our success comes from our talented and passionate people. Our work environment is welcoming and collaborative, we deliver on time and at scale.
Our World
At Activision, we strive to create the most iconic brands in gaming and entertainment. We're driven by our mission to deliver unrivaled gaming experiences for the world to enjoy, together. We are home to some of the most beloved entertainment franchises including Call of Duty®, Crash Bandicoot™, Tony Hawk's™ Pro Skater™, and Guitar Hero®. As a leading worldwide developer, publisher and distributor of interactive entertainment and products, our ''press start'' is simple: delight hundreds of millions of players around the world with innovative, fun, thrilling, and engaging entertainment experiences.
We're not just looking back at our decades-long legacy; we're forging ahead to keep advancing gameplay with some of the most popular titles and sophisticated technology in the world. We have bold ambitions to create the most inclusive company as we know our success comes from the passionate, creative, and diverse teams within our organization.
We're in the business of delivering fun and unforgettable entertainment for our player community to enjoy. And our future opportunities have never been greater - this could be your opportunity to level up.
Ready to Activate Your Future?
We are committed to working with and providing reasonable assistance to individuals with physical and mental disabilities. If you are a disabled individual requiring an accommodation to apply for an open position, please email your request to accommodationrequests@activisionblizzard.com. General employment questions cannot be accepted or processed here. Thank you for your interest.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status, or disability status, among other characteristics.

Jobcode: Reference SBJ-233jv7-216-73-216-0-42 in your application.