Temporary Job

Payroll and HR Coordinator

Entertainment One

Santa Monica, CA 09-29-2020
  • Paid
  • Temporary
  • Mid (2-5 years) Experience
Job Description

Payroll and HR Coordinator - Temp To Perm Potential

Position:

We’ve created an exciting opportunity for a passionate and savvy HR professional to join eOne and apply your expertise in the role of HR and Payroll Coordinator. Supporting a recognized and trusted industry HR team, you will deliver HR and Payroll services with a deep focus on the payroll function to assure accuracy, timely completion, and compliance. As an HR and Payroll Coordinator your responsibilities will also include; assisting with administrative and accounting tasks, benefits, compliance, and working closely with our HR Information System (UltiPro). As someone who is committed to excellence, you will manage a varied workload, and understand all different aspects of HR during the employee lifecycle that exists within our dynamic work environment.

Responsibilities to include, but not limited to:

Payroll Administration
• Ensure US payroll is processed accurately to comply with divisional, corporate and government policies and procedures
• Coordinate with HR on employee deduction changes for each payroll
• Communicate and manage employee inquiries related to direct deposit, paycheck calculation questions, variances
• Liaise with supervisors to identify discrepancies regarding authorized overtime, shift differentials
or reasons for absences either paid or unpaid
• Assist with preparation of government reports and inquiries
• Receive and process child support deductions, garnishments and levies
• Perform payroll bank account reconciliations and liaise with finance teams to resolve discrepancies
• Support the department to provide records and reports during all internal and external audit procedures
• Biweekly maintenance of Payroll Summary worksheet with gross payroll totals, 401K info
• PayFlex (HSA) file creation and upload to vendor site online on a biweekly basis
• Review and track down documentation for bereavement and leave of absence
• Assist with monthly finance reports (i.e. monthly headcounts, vacation accruals, etc.) and wire preparation

Benefits
• Completes monthly benefit and payroll invoice processing and reconciliation
• Prepare submission and deposit reports for benefit account funding
• Review and track down documentation for benefits changes
• Assist with performing audits for worker’s comp, benefits, and taxes as needed
• Report on status changes, benefit deductions, terminations, etc.
• Respond to employee enquires across the US

General
• Point of contact for all HR queries, including coordinating administrative tasks with HR Specialists in Toronto and International
• Administer HR-related documentation, such as contracts of employment, new starter packs and welcome emails
• Ensure the relevant HR database is up to date and accurate
• Drafting of ad hoc correspondence as requested, for example reference and leaver letters
• Assist HR Advisor with project work involving scheduling and follow-up information to teams
• Arrange and book training courses
• Raising purchase orders and invoices for all global territories
• Assist in employee engagement events, training and interview scheduling when needed

Qualifications:
• Minimum of 3 years of HR and payroll processing experience
• Previous experience using UltiPro (HRIS) is preferred
• Undergraduate degree in a similar or related field and an HR degree or post-grad certificate is an asset
• APA, CPP, or equivalent certification preferred

Desired Skills:
• Demonstrable HR experience in a similar role
• Good knowledge of HR processes for the employee life cycle
• Experience using HR Information Systems (preferably UltiPro)
• Confident using Microsoft packages such as Word and Excel
• High level of attention to detail, and the ability to handle, interpret data and information
• Proactive, positive and self-motivated with a passion for HR and people
• Resilient and able to work well in a demanding and diverse environment
• Flexible, collaborative and able to work as part of an International team
• Experience with multi-state, multi-company payroll processing particularly in California
• High level of discretion with ability to maintain confidentiality requirements
• Experience with vendor change implementations a plus

Entertainment One is committed to equality of opportunity in all aspects of employment. We are committed to making all employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, or any other legally protected status. If you are contacted for a job opportunity, please advise us of any accommodation needed to ensure you have access to a fair and equitable process.

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Company Profile
Entertainment One

Entertainment One Ltd. (eOne) is a talent-driven independent studio that specializes in the development, acquisition, production, financing, distribution and sales of entertainment content. As part of global play and entertainment company Hasbro (NASDAQ: HAS), eOne's expertise spans across film, television and music production and sales; family programming, merchandising and licensing; digital content; and live entertainment. Through its extensive reach and scale, and a deep commitment to high-quality entertainment, eOne unlocks the power and value of creativity.

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