Executive Assistant, A&R

Job Description

Job Title: Executive Assistant, A&R

A little bit about our team:

The creative department responsible for both finding and developing musical artists to sign as well as producing artists and driving creative content for all forms of media.

Your role:

Job responsibilities include (but are not limited to) handling all administrative aspects of work for a Senior A&R executive, as well as more detailed project management and independent projects on various levels. Requires a committed, flexible, proactive, organized, and independent person who is willing to engage in typical administrative/clerical duties as well as more complex project work related to all aspects of the record-making process.

Here you'll get to:
• Manage and schedule the executive's numerous day-to-day events such as- setting up conference calls, running point for in-person meetings, answering phones, directing calls, and taking messages.
• Handle the executive's timeliness by ensuring they are timely for each call and meeting, take diligent notes in meetings, and build action item lists where needed
• Serve as a reliable contact between internal and external partners, communicate high priorities to the executive in a timely manner
• Prepare correspondence (memos, emails) as required; Read and speak to materials and documents, recognize critical data and information, and effectively communicate vital information
• Process and maintain T&E expenses for the executive via Concur
• Coordinate frequent travel for executives and artists both domestic and internationally
• Complete ad hoc projects, as needed, for executive
• Uphold and conduct work within the standards and procedures of the company's Code of Conduct and core values
• Partner with Facilities and IT to ensure the offices of executives and Company are maintained and conference rooms are in working order
• Handle general office duties such as processing packages, mail, and keeping stock of general office supplies

About you:
• 2+ years of administrative experience
• Strong understanding of recording, production, and creative side of the business
• General knowledge of key industry players and familiarity with all music
• Work independently and take initiative
• Excellent verbal and written communication and interpersonal skills
• Ability to work under pressure and deadlines
• Handle confidential matters appropriately and with discretion
• Strong attention to detail
• Multi-task: prioritize with the appropriate sense of urgency
• Ability to pinpoint problems and determine solutions
• Expertly collaborate with all levels of the organization, clients, and vendors
• Accurate filing and maintenance of music
• Experience or solid understanding of the music industry

We'd love it if you also had:
• Undergraduate degree
• Experience with Google Workspace

About us:

As the home to 10K Projects, Asylum, Atlantic Music Group, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world's premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalogue of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands.

Together, we are Warner Music Group: Independent Minds. Major Sound.

#LI-Onsite

Effective October 1st, 2023, this position will require being in the office 4 days a week. We believe that an in-office presence is critical for talent development, collaboration and building strong relationships.

Salary Range

$17.95 to $24.50 hourly

Salary ranges are included for job postings where required by law. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.

Links to relevant documents:

2024 Benefits At A Glance final.pdf

EVerify Participation Poster.pdf

Right To Work .pdf

Jobcode: Reference SBJ-d5qv17-18-97-14-86-42 in your application.