Executive Assistant

Job Description

Your New Role...

We are looking for an experienced Executive Assistant to join our Global Content Operations team to support the Senior Vice President of Postproduction and the Vice President of Production Operations along with the organization. The ideal candidate will have strong communication, coordination, collaboration, and prioritization skills to facilitate daily operation of this exciting new effort.

Your Role Accountabilities...

Manage administrative responsibilities with enthusiasm and accuracy, including, but not limited to:
• Scheduling meetings.
• Making domestic/international travel arrangements.
• Handling event requests.
• Filing, faxing, and copying sensitive documents both physical and digital.
• Expense reports and invoice processing.
• Coordinate and prioritize SVP and VP networking, including strong interpersonal communication skills to outwardly represent team and culture.
• Responsible for providing set-up support and help for new staff; including phone, IT, computer, supplies, ID cards, etc.
• Ability to prepare, draft, proofread and execute accurate business correspondence, and to prepare presentations through proficiency in PowerPoint, Word, Excel, and Keynote.
• Adherence to sensitive timelines, deadlines, and confidential materials.
• Build and maintain excellent relationships with key cross-divisional personnel and external partners.
• Seek opportunities and make suggestions to improve internal processes.

Qualifications & Experience...
• Prior administrative work experience
• A resourceful and professional individual willing to work flexible hours, including overtime if and when necessary.
• Excellent writing skills along with report and letter formats knowledge
• The ability to pay close attention to detail, organize and schedule work effectively, work efficiently under time constraints in a fast-paced environment and be able to handle multiple tasks.
• Must be a proactive team player.
• Strong organization and communication (written and verbal) skills.
• Excellent interpersonal and customer service skills
• Some International experience favourable.
• Experience working with large teams and acting as gatekeeper for the executive and ''office manager'' for the team is preferred.
• Intermediate/advanced computer literacy (Windows and Mac OS) with excellent practical knowledge and skills in using a range of software applications, including Word, Excel, Outlook, Powerpoint, Keynote, etc.
• Experience with Concur, Workday, Workplace, Ariba, PeopleSoft, SAP.

How We Get Things Done…

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

The Legal Bits…

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, regardless of sex, gender identity, ethnicity, age, sexual orientation, religion or belief, marital status, pregnancy, parenthood, disability or any other category protected by law.

If you're a qualified candidate with a disability and you need a reasonable accommodation in order to apply for this position, please contact us at recruitadmin@wbd.com.

Jobcode: Reference SBJ-gm26w3-216-73-216-171-42 in your application.