Executive Assistant

Job Description

Our legal department is seeking an Executive Assistant to support three attorneys on our Knowledge Communications, Company-Wide Projects, and Legal Operations team! This is a hybrid position with the flexibility of working partly in the office and from home!

RESPONSIBILITIES:
• All customary assistant duties, including scheduling meetings, fielding incoming calls, handling travel arrangements, processing travel and expenses (through Concur, a solution software system), and arranging office services – e.g., videoconferences
• Other projects may include:
• Writing/editing work – e.g., proofreading, redlining, revising, or drafting publications and other department communications, contracts, decks, memos, reports, and training guides; adding and editing website content
• Event planning-type work – e.g., contributing to or driving the planning and execution of department-wide programs
• Work on legal systems – e.g., reviewing, testing, and giving feedback on web-based applications

BASIC QUALIFICATIONS:
• At least 8 years' experience as an assistant is preferred
• Strong in Adobe Acrobat, Microsoft Word, Outlook, and Zoom
• Exceptional proactivity and follow-through skills
• Strong interpersonal and communication skills – especially courtesy, tact, and preserving confidentiality
• Good judgment in prioritizing (with supervisors' input as needed)
• Detail-oriented and organized
• Quick learner and willingness to learn

ADDITIONAL QUALIFICATIONS:
• College degree preferred
• Proficiency with SharePoint a strong plus
• Proficiency with Excel, PowerPoint, and Slack is a plus
• Experience or interest in editing or systems is a plus
• Prior legal assisting (or other legal-related) work is a plus

ViacomCBS is an equal opportunity employer (EOE) including disability/vet.

ViacomCBS believes in creating environments that allow our primary focus to remain on providing entertainment, education and information to our millions of viewers around the world. As part of this commitment to health and safety, ViacomCBS requires COVID-19 vaccines for current US employees, including all newly hired employees, subject to applicable law. Union employees are subject to what is outlined in their applicable collective bargaining agreement.

ViacomCBS believes in creating environments that allow our primary focus to remain on providing entertainment, education and information to our millions of viewers around the world. As part of this commitment to health and safety, ViacomCBS requires COVID-19 vaccines for current US employees, including all newly hired employees, subject to applicable law. Union employees are subject to what is outlined in their applicable collective bargaining agreement.

Jobcode: Reference SBJ-gwm772-18-118-164-151-42 in your application.