Operations Assistant

Job Description

Operations Assistant (part-time, 22 hours)

Responsibilities

Universal Pictures International (UPI) is the International Distribution and Marketing division for Universal Pictures. In the United Kingdom, Austria, Spain, Italy, Germany, Switzerland, the Netherlands, France, Korea, Hong Kong, Australia, New Zealand, Mexico and China, UPI directly markets and distributes movies through its local offices, creating campaigns and release strategies that respond to the culture and market behaviour of those territories. In other parts of the world, UPI partners with Paramount and Sony in the distribution of all three companies' films. Universal Pictures is part of NBCUniversal, one of the world's leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal is a subsidiary of Comcast Corporation.

Job Description

An exciting & unique opportunity to join the Theatrical operations Department within Universal Pictures International. A technically minded and creative department that coordinates Theatrical distribution to our International territories, localising each digital print to territories requirements.

The Operations Assistant will work alongside the Senior Operations Analyst, with our vendors, International territories and occasionally our LA Teams, delivering assistance and support for the Theatrical Operations accounting and unique digital prints from Universal's extensive back catalogue of titles and supplying support to ensure Universal's legacy.

This will be a part-time role of 22 hours, there will be some flexibility with your working pattern.

Responsibilities to include, but not limited to:
• Supporting the team in managing budgets by raising purchase orders, recording costs and dealing with billing queries
• Maintain consistency with payments, including contacting vendors for invoices not received
• Communication with vendors regarding accounting queries and reconciling accounts
• Manage new vendor set up for our in house PO system
• Review coding used for accounting details, updating where necessary
• Review and locate Archived DCP's (Digital Cinema Packages – Feature Film) and arranging delivery
• Maintain reports of Archived DCP's held at vendors
• Liaise with direct report to request Audio & other elements used for DCP creation
• Liaise with vendors on the physical storage held
• Maintain up to date report of titles held and the Distribution Rights status
• Organise shipments to LA of archived assets, where required
• Search for assets where required
• Adhoc reporting for archived assets, Physical and Digital
• Manage digitizing records for past titles
• Assist with on going Projects for Digital and Physical Archive

Qualifications

About You...
• Willing to learn – open to new skills, ways of working, how things work and why.
• Good communicator – honest, transparent, and flexible depending on the audience. The ability to influence stakeholders.
• Creative problem solver – universally creative and pro-actively seek solutions.
• Willing to get stuck in – hard worker, who is not rigid with the ability to prioritise, manage own time and respond quickly and efficiently.
• Conscientious – consistent with clear attention to detail.
• Passionate – energetic, engaged, positive and desiring to make a difference.
• Light-hearted – a sense of humour, dealing patiently with frustrations.
• Kind – empathetic, caring, generous and willing to listen in all interactions.
• Inclusive – open-minded, believing in diversity, equity and fairness.
• Sociable – actively develops relationships, making time to get to know people. Easy-going and fun.

Skills...

Essential:
• Administrative experience in an office setting
• Experience in analysing data
• Passion for Film
• Organised and high degree of initiative
• Flexible and able to adapt to changing processes and business demands
• Excellent verbal and written skills
• Proficient knowledge of Microsoft Office, including Powerpoint & Excel
• Ability to communicate with both internal and external contacts in a professional way
• Attention to detail

Desirable:
• Experience with or an interest in archiving, physical and / or digital
• Knowledge of SAP accounting system and Smartsheet – desirable but not essential
• ​​​​​​​Experience with invoicing payment processes

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations by emailing [email protected].

Jobcode: Reference SBJ-gxeb2o-18-117-148-105-42 in your application.