Administrative Assistant, People, Inclusion & Culture

Job Description

How you'll LEAD:
Our commitment to innovation extends to our first-class People, Inclusion & Culture team, which is currently seeking an Administrative Assistant, People Inclusion & Culture to support three VP, People Business Partners. This is a great opportunity to join a fast-paced team focused on providing best in class service to the top music company in the industry. This position is ideal for a highly motivated individual who is strongly committed to customer service and pursuing a career in People Inclusion & Culture in a creatively driven industry.

How you'll CREATE:
• Serve as administrative assistant for three VP, People Business Partners (VP, PBPs)
• Perform administrative tasks including managing calendars, scheduling team meetings, processing expenses, preparing documents/reports, scheduling travel, etc.
• Serve as point of contact between People Business Partner team and Centers of Excellence (COE) and share priorities/initiatives in the COEs with the PBP team to improve interdepartmental communication flow and alignment
• Responsible for ensuring the VP, PBPs have appropriate preparation for team meetings such as agenda creation, appropriate materials beforehand, coordinate guest speakers, IT needs, etc.
• Serve as ''meeting MC'' by keeping the meeting on the agenda, on time, and by encouraging staff engagement
• Establish strong working relationships with other key administrative staff
• Maintain a strong working knowledge of leaders, key executives, employees and important contacts
• At times responsible for maintaining meeting minutes and disseminating critical information for meeting attendees
• Draft and handle internal/external communication on behalf of VP, PBPs
• Serve as the utmost professional in all interactions via phone, zoom and/or in person,
• Support People Business Partner team in day-to-day administrative tasks and projects, answering tier-one employee questions with a focus on customer service and maintaining a positive attitude
• Help keep VP, PBPs organized and on track with projects, priorities, and initiatives
• Ad hoc projects – i.e. build PowerPoint presentations, create Excel spreadsheets, lead the collection and coordination of materials for special projects/create Share Point sites, etc.

How you'll VIBE:
• 2-4 years of experience as an administrative assistant, HR experience a plus.
• Strong understanding of and commitment to confidentiality
• Maintain the highest level of customer service, professionalism, and diplomacy
• Detail oriented, excellent follow-through skills, and the ability to anticipate needs proactively
• Excellent communication (written and verbal) and interpersonal skills
• Respond to employee inquiries and requests swiftly and with tact
• Proactive, bright, and innovative individual who is business savvy and demonstrates good judgment
• Strong organizational skills and the ability to prioritize deadlines and multi-task in a fast-paced environment
• Regularly applies critical thinking to understanding and resolving issues
• Demonstrate flexibility and able to pivot and be agile in the context of a fluid business
• Ability to successfully balance work priorities across multiple business units
• Team-oriented attitude balanced with ability to work effectively independently
• General knowledge of HRSS processes and systems
• HRIS experience a plus, Workday preferred
• General knowledge of HR-related legal issues, policies and regulations a plus
• Proficient in Microsoft Word, Excel, Outlook, PowerPoint, and/or Visio experience a plus
• Bachelor's Degree in related field.

Perks Playlist:
• Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan
• Paid Time Off – Paid Holidays, ''Gift Week'', Summer Fridays
• Student Loan Repayment Assistance
• Employee Developmental Support
• Annual Gym Reimbursement Package
• Pet Insurance, plus much more!

Universal Music Group is an Equal Opportunity Employer.

All UMG employees are currently required to be fully vaccinated against COVID-19 before entering any Company offices unless they have been approved for an exemption or unless prohibited by applicable law.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Jobcode: Reference SBJ-gq5mx1-18-118-164-151-42 in your application.