Full Time Job

Representative, Accounts Payable

United Talent Agency

Los Angeles, CA 03-19-2021
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  • Paid
  • Full Time
  • Entry (0-2 years) Experience
Job Description

UTA is seeking an Accounts Payable Representative in our Los Angeles office. The candidate will report into the AP Manager and be responsible for coding and processing invoices and expense reports for all UTA divisions.

What You Will Do
• Review all invoices and payment requests for appropriate documentation and approval prior to payment
• Prioritize invoices according to cash discount potential and payment terms
• Code and enter invoices into accounting system
• Process check requests and generate check runs/EFT payments
• Audit and process credit card bills
• Review/process/research employee expense reports in Concur
• Responsible for vendor set-up, 1099/W9 maintenance, and year-end processing
• Ensure internal policies and approvals are followed
• Cooperate with vendors on all AP-related matters including billing discrepancies, payments, collection issues and ensure all aged bills are cleared in a timely manner
• Maintain accurate files with thorough documentation
• Assist with month-end and year-end closing
• Perform other special projects as needed
• Assist in administering UTA's credit card program
• Liaise with all assistants and agents on various questions that arise through the T&E process and help troubleshoot issues assistants/agents
• Assist in management of P-cards and miscellaneous departmental expenses and ensure that all expenses are consistent with budgeted figures by department

What You Will Need
• 1+ years of Accounts Payable experience preferred
• Bachelor's Degree in Accounting or equivalent field preferred
• Must have strong work ethics
• Must be well organized and a self-starter
• Detail oriented, professional attitude, reliable
• Proficient in Excel and Outlook, Concur and NetSuite experience a plus
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
• Possess strong organizational and time management skills
• Strong research, problem solving, and resolution skills
• Strong documentation skills
• Adept at using and implementing new technology and applications
• Adept at working in a paperless environment, including use of scanners and OCR technology
• Ability to multi-task in a demanding environment
• Ability to communicate effectively verbally and in writing
• Ability to interact with employees and vendors in a professional manner
• Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness

What You Will Get
• The unique and exciting opportunity to work at one of the leading global entertainment companies
• Access to the tools, leadership, and resources you will need to create and drive a center of excellence
• The opportunity to do the best work of your career
• Work in an inclusive and diverse company culture
• Competitive benefits and programs to support your well-being

About UTA

UTA is one of the world's leading talent and entertainment companies. We help the world's most inspiring people make the world a more inspiring place. Many of our colleagues spend their careers here. It's one of the reasons UTA is considered among the entertainment industry's best places to work.

At UTA, the belief in the client relationship is paramount and marked by respect, a sense of stewardship, and a commitment to an artist's entire creative life. Our commitment to every employee is the same.

For more information: https://www.unitedtalent.com/about/

UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities.

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Company Profile
United Talent Agency

Leading global talent and entertainment company United Talent Agency represents many of the most acclaimed figures across film, television, news, music, sports, theater, fine art, literature, video games, podcasts and other social and digital content.