Production Coordinator

Job Description

**12-month maternity leave replacement**
Job Description
As a Production Coordinator at Ubi Montréal, you will support the filming team by managing resources, materials, technical and logistical needs, as well as communication and follow-up tasks.
Working at Alice means collaborating with people from diverse creative backgrounds, where teamwork is at the heart of every project. We're passionate about the challenges of filming and committed to creating a space where projects can express their creativity with confidence. Every day brings new and inspiring projects.
Joining our team means becoming part of a close-knit, open, and motivated group where everyone has a voice and can contribute fully to the adventure.
What you'll do
• Support shoot managers during the preparation and execution of shoots
• Book external resources (PAs, cameramen, medical staff, etc.)
• Place catering orders
• Handle various purchases/orders as needed for shoots (props, equipment)
• Manage billing for external resources in MTL and TO, including PO requests, invoice tracking, and liaising with vendors and accounting
• Set up new vendors in the system (NDAs, contracts)
• Welcome production teams, talent, catering staff, and external crews during shoots
• Manage attendance sheets for talent (for the Casting team) and external crews
• Act as the primary contact for external teams (excluding talent)
• Prepare and oversee clothing scan sessions
• Maintain inventory of operational equipment for the Mocap team (markers, suits, gloves, adhesive/Velcro tape, etc.)
• Set up and monitor floor plans during relocations, integrations, and workspace reorganizations
• Coordinate, order, and track various requests for the MTL and TO teams (catering, posters, gifts, team-building activities, etc.)
• Act as point of contact for other teams (Logistics, IT, Events, etc.)
• Perform all other related tasks
Qualifications
What you bring to the team
• Strong organizational and multitasking skills
• Ability to manage priorities in a fast-paced environment
• Excellent communication and interpersonal skills
• Experience in coordination or production support is an asset
• Knowledge of billing processes and vendor management is a plus

Jobcode: Reference SBJ-741pjk-216-73-216-46-42 in your application.