Executive Assistant, Original Programming

Job Description

Summary of Position

The Executive Assistant will handle the day-to-day administrative duties for the President, Original Programming. In addition to general administrative work, the Executive Assistant may be in charge of scheduling meetings, taking minutes during sessions, maintaining databases and producing reports or presentations for executive leadership. The Executive Assistant will ensure the smooth-running of the office, working both on a one-to-one basis with other Executives and Assistants in the department, but also on a wider basis with internal and external support staffs.

Responsibilities
• General assistant duties including, answering phones, scheduling conference calls, meetings, pitches, copying, printing, compiling documents, creating and distributing agendas and itineraries, ordering supplies, maintaining filing systems, etc.

• Manage calendar and scheduling meetings using Outlook

• Facilitate and serve as 'host' of office Webex and Zoom meetings

• Arrange domestic & international travel and prepare expense reports, code, scan, reconcile and submitting any other relevant documentation for corporate submission

• Manage task lists

• Manage a high level of communication with internal and external contacts including, internal staff and management, agents, studio executives, executive producers, creative talent, etc.

• Coverage of creative samples, submissions and development material

• Assist in the evaluation of dailies, cuts, outlines and scripts

• Assist in the maintenance of multiple departmental grids

Qualifications & Skills
• 3+ years of experience supporting an executive at a TV network, studio, or talent/management agency

• Bachelor's degree (minimum) required in English, Communication Arts, Theater, Creative Writing, Film/TV/etc. studies, Film/TV/etc.

• Knowledgeable in all Microsoft Office applications including, Word, Excel, Access and PowerPoint software applications.

• Excellent written and oral communications skills

• Strong phone skills

• Ability to handle multiple tasks and priorities in a professional and confident manner

• Proactively anticipates needs

• Strong organizational skills and attention to detail

• Knowledge of Scenechronize and Clear a plus

About the Company

Our Benefits
• Full Coverage – Medical, Vision, and Dental

• Work/Life Balance – generous sick days, vacation days, holidays, and Impact Day

• 401(k) company matching

• Tuition Reimbursement (up to graduate degree)

EEO Statement

Nearest Major Market: Los Angeles

Jobcode: Reference SBJ-ronox4-18-221-53-209-42 in your application.