Administrative Assistant, Business & Legal Affairs

Job Description

Administrative Assistant, Business & Legal Affairs

We are looking for an Administrative Assistant to support the SVP of Business and Legal Affairs for our Game Shows division, headquartered in Culver City, CA. This role may also provide occasional departmental administrative support, as needed. The assistant will be a key member of a multifaceted team that develops, produces, markets/promotes, and licenses game shows and related consumer products for all game shows produced by the team.

Responsibilities
• Provide organizational and administrative support to SVP and VPs
• Manage phone calls, take accurate messages and update phone sheet
• Heavy schedule/calendar management
• Coordinate all internal and external meetings and calls, reserve conference rooms
• Collect and prepare information/documents for all meetings and conferences
• Generate and submit monthly expense reports and procurement card charges
• Handle invoicing and bill payment
• Manage and track executive approval flow
• Maintain departmental contact database
• Additional responsibilities include, but are not limited to the following: Assist in drafting letters, agreements, abstracts, and memorandum
• Printing, filing and organization of paperwork
• Note taking on calls and during meetings, as needed
• Keep track of necessary office supplies and order updates
• Coordinate and handle special projects
• Manage travel arrangements, as needed
• Assist visiting executives, as needed

Requirements
• Strong Computer skills: MS Outlook, PowerPoint, Word, Excel required; Adobe, Keynote preferred
• Familiarity with Macs and PCs
• Strong internet research skills using various search engines, databases, and social media platforms
• Excellent written (spelling, punctuation, grammar) and oral (professional and friendly demeanor) communication skills
• Exceptional organizational and follow through skills
• Ability to multi-task and prioritize with attention to detail
• Ability to independently solve problems
• Take responsibility for and ownership of tasks and be able to meet deadlines
• At ease in a fast-paced, high energy, ever-changing work environment with shifting priorities
• Must demonstrate professionalism, diplomacy, and discretion when dealing with co-workers, executives, etc.
• Minimum of 2-3 years administrative experience
• Entertainment industry experience preferred (specifically television, film, or animation)
• Education:  B.A., B.S., or equivalent preferred

The anticipated base salary for this position is $65,000 to $75,000. This role may also qualify for annual incentive and/or comprehensive benefits. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location of the position.

USA - Culver City - Studio Lot - Cohn Bldg

Jobcode: Reference SBJ-ro2n31-18-205-26-39-42 in your application.