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Full Time Job

Administrative Assistant, Business Affairs

Sony Pictures

Culver City, CA 04-30-2024
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  • Paid
  • Full Time
  • Entry (0-2 years) Experience
Job Description
The Administrative Assistant IV will provide a full range of administrative support for EVP & SVP of Business Affairs for Columbia Pictures & Tristar.

Responsibilities
• Word processing (composing and generating letters, memos meeting agendas, tracking charts, spreadsheets))
• Handling phone calls, forwarding calls, taking messages, clearing voicemail, keeping call logs
• Distributing and following-up on documents
• Updating databases and lists
• Scheduling and preparing for meetings, circulating agendas, securing internal locations for meetings, setting up for meetings and handling the AV for each meeting.
• Attending meetings and taking notes of action items and circulating these notes following the meeting.
• Drafting deal memos, drafting and updating BA reports with edits as needed, and keeping folders organized/ up to date
• Handling calendar, setting up calls, making reservations for meals.
• Proofreading and editing of meeting schedules, spreadsheets.
• Preparing and processing expense reports in Concur, handling all expense report reconciliation and requests for further information, reconciliation of corporate credit card expenses and ensuring that the expense reports are approved timely, and the credit card charges are paid. Obtaining internal approvals of expenses, where required.
• Managing document flow, including creating and maintaining files (electronic and hard copy), scanning documents and emails when required.
• Handling internal communications and requests within SPE
• Researching travel options for business trips, booking all airplane travel, hotels, transfers, purchasing screening passes and festival passes, purchasing screening tickets, handle alterations to travel bookings.
• Other general administrative duties (processing mail, copying, etc.)
• Miscellaneous duties as required

Qualifications
• In-Person role (i.e. not remote) based at the Culver City studio lot.
• Experience drafting deal memos and BA reports preferred
• Strong computer skills (Microsoft Word Microsoft Excel)
• Detail-oriented with exceptional organizational and interpersonal skills
• Ability to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
• Ability to meet deadlines Flexibility is key – an ability to work well in an environment where needs and priorities are subject to much revision
• Common sense, dependability, discretion and attention to detail are required
• Self-starter with a team-player attitude
• Excellent communication skills – written and oral (must have a professional and courteous demeanor)

The anticipated base salary for this position is $66,560 to $83,200. This role may also qualify for annual incentive and/or comprehensive benefits. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location of the position.

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

To request an accommodation for purposes of participating in the hiring process, you may contact us at SPE_Accommodation_Assistance@spe.sony.com.

Jobcode: Reference SBJ-re06k7-44-223-39-67-42 in your application.

Salary Details
Salary Range: $66,560 to $83,200 Per Year ($ USD)
Company Profile
Sony Pictures

Sony Pictures' global operations encompass motion picture production, acquisition and distribution; television production, acquisition and distribution; television networks; digital content creation and distribution; operation of studio facilities; and development of new entertainment products, services and technologies.