Admin Assistant

Job Description

Admin Assistant III

Core Responsibilities:
• Assists with daily administrative duties including answering phones, drafting memos, expense reports, scheduling meetings, updating binders, charts and overall film documents
• Arranges travel, accommodations, and ground transportation for the pod lead
• Assists with filmmakers - facilitating their requests, approvals, itineraries, travel, accommodations, grooming (negotiations and deal memos), and budget
• Oversees select below-the-line talent - facilitating their requests, approvals, itineraries, travel, accommodations, grooming (negotiations and deal memos), and budget
• Assists with talent (on an as needed basis) including their itineraries, travel, accommodations, grooming (negotiations and deal memos), and budget
• Responsible for booking all global press travel (with coordinator)
• Maintains and builds relationships with select press outlets to secure interview, feature and review coverage
• Oversees screenings in Los Angeles and in the field
• Books screenings/theaters/security
• Screening invites/RSVP's/check-in (with coordinator and publicists)
• Handles print trafficking
• Manages screening link requests
• Collects and organizes press reactions (with coordinator and publicists)
• Maintains Los Angeles screening budget
• Assists with sending screening links to international press and collecting reactions (with coordinator)
• MPAA screening contact
• Budgets
• Oversees the budget breakdown and manages all PO's for pod's films
• Submits invoices and handles payment queries
• ProCard management
• Assists on-site at premieres, press junkets, field activations, screenings, and other global campaign events, often escorting high-profile talent and filmmakers
• Assists with awards submissions, guild screenings, logistics for awards events, and awards budgets
• Creates, updates, and distributes (both internally and externally) overall film documents such as the campaign publicity strategy memo, film bibles/contact lists, key dates memos, global film marketing campaign calendars, and approved quote sheets
• Assists department in tracking, compiling, and distributing reviews
• Manages breaks, obtaining approvals by publicists/VP and distributing to executives/filmmakers
• Sends talent and filmmaker appearance tune-ins
• Creates and designs filmmaker presentations
• Assists with press sentiment reports for casting announcements, poster debuts, trailer launches, and additional news involving our films
• Script coverage
• Uploads publicity documents to Microsoft Teams folders for other departments to access
• Responsible for interviewing, hiring and supervising interns each semester and distributing info to team (with coordinator)
• Arranges marketing department Start of Production meetings and works with a film's unit publicist to secure production documents (i.e. cast and crew lists, DOOD's, one-line schedules) for the department
• Participates in pod brainstorms for press strategy discussions, event and activation ideas, and content rollout plans
• Competitive research and other research projects on an as-needed basis
• Works closely with all departments including Intersectional Marketing, Digital Marketing, Media,
• Exhibitor Partnerships, National Partnerships and Consumer Products, Sony Music, etc.

Requirements:
• 1+ years experience as an administrative assistant
• Strong computer skills (Microsoft Word, Excel, Outlook and Powerpoint)
• Exceptional organizational and interpersonal skills
• Must be detail-oriented
• Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
• Must be able to meet deadlines
• Must be flexible – an ability to work well in an environment where needs and priorities are subject to much revision
• Common sense, dependability, discretion and attention to detail are required
• Must be a self-starter with a team-player attitude
• Excellent communication skills – written and oral (must have a professional and courteous demeanor)

USA - Culver City - Studio Lot - Thalberg Bldg

Jobcode: Reference SBJ-rbnyqy-3-138-174-174-42 in your application.